Office Administrator

• Highly organized with excellent time management skills and the ability to think ahead
  Strong written and verbal communication skills with the discretion to interact with elected officials, campaign staff, and high-profile clients
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Ability to juggle multiple priorities and keep projects moving forward
• A problem-solver who takes initiative and looks for ways to improve systems and processes
• Comfortable learning new software and systems

What your day-to-day will look like:

• Coordinate and manage scheduling for senior partner, including complex travel arrangements
• Serve as the office connector—the go-to person who keeps the team informed, aligned, and running smoothly
• Organize and prepare for meetings, gathering necessary documents and managing logistics
• Plan and coordinate one to two annual company retreats or all-hands meetings
• Anticipate needs and follow through proactively to keep operations running smoothly
• Prepare, reconcile, and submit expense reports
• Prepare and send client invoices, track payments, and follow up on outstanding balances
• Process vendor payments and maintain accurate financial records
• Coordinate employee onboarding and offboarding, including new hire paperwork, equipment setup, and system access
• Maintain personnel files and assist with basic HR administrative tasks
• Maintain confidential and sensitive information with discretion
• Support general office administrative tasks as needed