Office Administrator

Experience: 2–4 years of experience in an Administrative Assistant, Office Coordinator, Data Entry, or Office Support role, preferably in manufacturing, construction, distribution, or industrial environments.

Technical Skills:

• Proficiency in Microsoft Office (Word, Outlook, and intermediate Excel including spreadsheets, formulas, and data entry)
• Experience using ERP systems such as SAP, QuickBooks, Sage, or Fishbowl is highly preferred
• Office Skills: Ability to manage high-volume phone calls, maintain accurate records, process paperwork (POs, BOLs), and support daily office operations
• Communication: Strong verbal and written communication skills with the ability to work with management, vendors, and production teams
• Work Style: Organized, detail-oriented, and able to multitask in a fast-paced environment
• Bilingual Skills: English/Spanish is a plus but not required 

Requirements:

Must have reliable transportation / access to a vehicle
Must pass background check
Must pass drug screening

• Operational Support: Manage the daily flow of administrative tasks, including answering high-volume calls, distributing mail, and maintaining office supplies.
• Production Documentation: Assist with the processing of Purchase Orders (POs), Bills of Lading (BOL), and shipping/receiving paperwork.
• Data Management: Maintain accurate records in our ERP system and update production spreadsheets in Excel to track output and inventory.
• Vendor & Logistics Coordination: Act as the primary point of contact for vendors and freight carriers to ensure timely deliveries and pickups.
• Compliance & Safety: Maintain organized files for OSHA safety records, employee certifications, and equipment maintenance logs.
• Basic Bookkeeping: Assist with basic accounts payable (AP) and accounts receivable (AR) tasks, including verifying invoices and processing expense reports.