MS4 Administrator

GENERAL DESCRIPTION

The MS4 Administrator is a senior professional position responsible for the overall administration, compliance, and implementation of the City's National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Program. This position serves as the City's primary authority and point of contact for all MS4 regulatory matters and ensures full compliance with the City's MS4 Permit issued by the Florida Department of Environmental Protection (FDEP). The MS4 Administrator develops, implements, monitors, and updates the City's Stormwater Management Program (SWMP), supervises MS4 and stormwater inspection staff, coordinates interdepartmental and interagency compliance efforts, and represents the City during regulatory audits, inspections, and enforcement actions. The position plays a critical role in protecting public health, water quality, and the environment. Work is performed under the general direction of the Public Works Director / City Engineer and is carried out with significant independent judgment and initiative.

ESSENTIAL JOB FUNCTIONS

The following essential functions represent the primary duties of this position but should not be considered an all-inclusive list of responsibilities. Other duties may be required and assigned.

The essential duties and responsibilities of the MS4 Administrator are:

MS4 Program Administration and Regulatory Compliance

• Serves as the City's designated MS4 Program Manager and principal contact with FDEP, EPA, SJRWMD, and other regulatory agencies.
• Administers and maintains compliance with the City's NPDES MS4 Permit, including all permit conditions, reporting requirements, and deadlines.
• Develops, updates, and implements the City's Stormwater Management Program (SWMP) and associated Minimum Control Measures (MCMs).
• Ensures compliance with all MS4 elements, including:
  • Public Education and Outreach,
  • Public Involvement and Participation,
  • Illicit Discharge Detection and Elimination (IDDE),
  • Construction Site Runoff Control,
  • Post-Construction Stormwater Management,
  • Pollution Prevention / Good Housekeeping for Municipal Operations.
• Tracks regulatory changes and ensures timely incorporation of new state and federal requirements into City programs and ordinances.
• Prepares, submits, and certifies annual MS4 reports, permit renewals, and required regulatory documentation.

Inspection, Enforcement and Field Operations

• Supervises, trains, and evaluates MS4/Stormwater Inspectors.
• Oversees construction site, industrial, commercial, and municipal facility inspections related to MS4 compliance.
• Establishes inspection protocols, standard operating procedures (SOPs), and enforcement response plans.
• Oversees investigation of illicit discharges, illegal connections, and stormwater pollution complaints.
• Coordinates enforcement actions, including notices of violation, corrective actions, and compliance tracking, in coordination with the City Attorney's Office as needed.
• Reviews inspection reports, corrective action plans, and follow-up documentation to ensure timely resolution.

Program Planning, Data Management and Reporting

• Develops and manages MS4 compliance schedules, tracking systems, and databases.
• Maintains records of inspections, complaints, enforcement actions, training activities, and public outreach efforts.
• Analyzes program performance metrics and recommends improvements to enhance compliance and operational efficiency.
• Prepares technical memoranda, staff reports, and City Council agenda items related to MS4 compliance and stormwater policy.
• Coordinates GIS mapping, asset inventories, and stormwater system data in support of permit requirements.

Interdepartmental and External Coordination

• Coordinates MS4 compliance activities across Public Works, Development Engineering, Utilities, Planning, Building, Code Enforcement, Parks, and Fleet Operations.
• Provides technical guidance to development review staff regarding post-construction stormwater requirements and long-term maintenance obligations.
• Coordinates with developers, consultants, contractors, and property owners regarding MS4 compliance requirements.
• Represents the City at regulatory meetings, workshops, audits, inspections, and public forums.

Budgeting, Grants and Program Funding

• Develops and manages the MS4 program budget.
• Assists in identifying and administering grants related to stormwater quality, watershed protection, and environmental compliance.
• Tracks MS4 program costs and supports financial planning for compliance activities and capital improvements.

Public Education, Outreach and Training

• Oversees development and implementation of MS4 public education and outreach initiatives.
• Ensures compliance with public involvement and participation requirements.
• Coordinates staff training programs related to stormwater pollution prevention and MS4 compliance.
• Responds to citizen inquiries, complaints, and requests for information related to stormwater quality and MS4 activities.

KNOWLEDGE, SKILLS & ABILITIES

The MS4 Administrator shall possess the following essential competencies:

Regulatory and Technical Knowledge

• Thorough knowledge of NPDES MS4 regulations, FDEP permitting requirements, and EPA guidance.
• Knowledge of stormwater hydrology, water quality, erosion and sediment control, and best management practices (BMPs).
• Understanding of construction and post-construction stormwater systems and maintenance requirements.
• Familiarity with environmental enforcement processes and regulatory inspections.

Leadership and Management Skills

• Ability to supervise, train, and evaluate technical inspection staff.
• Ability to develop and implement policies, procedures, and compliance strategies.
• Strong organizational and project management skills.

Administrative and Analytical Skills

• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Ability to prepare clear, defensible regulatory reports and correspondence.
• Ability to interpret and apply complex regulatory language.
• Ability to analyze technical and financial documents for completeness and compliance.
• Ability to communicate effectively with regulators, elected officials, staff, and the public.

Technology and Software Proficiency

• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Project, Teams).
• Experience with permitting, project management, and inspection and document management systems (OpenGov, Tyler Technologies, MCSJ Edmunds, Survey123, SharePoint, GIS & Assets Management platforms).
• Ability to interpret engineering plans, inspection reports, and legal documents at administrative level.

MINIMUM QUALIFICATIONS

• Bachelor's degree in civil engineering, Environmental Engineering, Environmental Science, Biology, Natural Resources, Public Administration, or a related field is required. Master's degree is preferred.
• Minimum of five (5) years of progressively responsible experience in stormwater management, environmental compliance, or MS4 program administration, with at least two (2) years in a supervisory or team lead role.Applicants with master's degree that have minimum of three (3) years of experiencemay be considered for the position.
• Experience working with development permits, engineering documents, or public infrastructure projects.

CERTIFICATIONS AND LICENSES

• Certified Floodplain Manager (CFM) certification, or ability to obtain one within 12 months.
• APWA Certified Stormwater Manager (CSM) certification, or ability to obtain one within 12 months.
• Florida Stormwater, Erosion, and Sedimentation Control Inspector (FSESCI) certification is required.
• US EPA NPDES Certified Construction General Permit (CGP) Inspector certification, or ability to obtain one within 12 months.
• Professional Wetland Scientist (PWS) certification is preferred but not required.
• Florida Association of Code Enforcement (F.A.C.E.) certification is preferred but not required.
• Project Management Professional (PMP) Certification is desirable.
• Must possess a valid State of Florida driver's license.

An equivalent combination of education and experience may be considered, provided that the education and experience are in a relevant and related field.

JOB LOCATION

The Administration Building within the City Public Services Complex is the primary location; however, work may be required within all City owned buildings, facilities, land, streets, rights-of-way, and any location within the City jurisdictional or utility service area. Work requires occasional travel to other locations.

EQUIPMENT USED

• Personal protective equipment (PPE) for field visits (hard hats, vests, boots, etc).
• City vehicle for site inspections and field work.

ADDITIONAL POSITION REQUIREMENTS

• Physical Requirements: Work involves a combination of office and field activities. Exposure to noise, fumes, hazardous materials, adverse weather conditions, and confined spaces may occur. Position requires availability for emergency response and participation in on-call rotation, including nights, weekends, and holidays.Work requires attention to details, speaking, hearing, reading, or writing, and walking, standing, or sitting for extended periods, as well as occasional lifting of objects weighing 25+ lbs.
• Environmental Conditions: Exposure to extreme weather, smoke/dust/pollen, bright/dim lights, and/or machinery.
• Sensory Requirements: Some tasks may require the ability to perceive and discriminate sounds, colors, and visual. Some tasks require the ability to communicate orally.

ADA Statement: The City of Apopka is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The City seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed. Americans with Disabilities Act (ADA) compliance requires the City to provide reasonable invited to discuss accommodations.

DISCLAIMER:

The City of Apopka reserves the right to fill positions prior to the closing date and also reserves the right to close the posting prior to the date indicated. Positions will be filled by competitive selection from among categories of qualified and available candidates. It is the policy of the City of Apopka to give first consideration to all employees and other internal applicants prior to considering external (outside) applicants. Applicants should expect a starting salary at the minimum of the pay grade range; applicants with exceptional qualifications and/or experience may be eligible for a rate of pay which is higher than the range minimum upon approval by Administration. Your social security number is requested for the purpose of payroll eligibility verification, processing employment benefits, applicant and employee background checks, and income reporting and will be used solely for those purposes. The City of Apopka participates in E-Verify. Employers are required by federal law to verify the identity and employment eligibility of all persons hired to work in the United States. We utilize the E-Verify system to process our new hires. We provide information to the Social Security Administration and, if necessary, the Department of Homeland Security with Information from each new employee's Form I-9 to confirm work authorization.