Medical Administrative Assistant
Alliance Resource Group
Irvine, CA
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JOB DETAILS
LOCATION
Irvine, CA
POSTED
30+ days ago
Medical Administrative Assistant Family Office
A rare opportunity to combine medical expertise with executive-level support in a private family office serving Ultra-High-Net-Worth (UHNW) individuals and families. This role sits at the intersection of healthcare coordination, discretion, and white-glove service.
The Role
Youll manage complex medical scheduling, surgical coordination, insurance authorizations, and sensitive documentation while serving as a trusted liaison between physicians, specialists, insurance providers, and family office leadership. This position operates in a high-trust environment and requires exceptional judgment, confidentiality, and emotional intelligence.
Key Responsibilities
Coordinate high-volume clinical, academic, and administrative calendars
Schedule surgeries and ancillary care; manage pre-op logistics and authorizations
Maintain HIPAA-compliant medical records and time-sensitive documentation
Triage communications and prioritize urgent medical matters
Provide executive-level administrative support within a single- or multi-family office
Handle financial admin tasks including invoices, expenses, and reimbursements
Direct experience in a single-family or multi-family office (family business experience not accepted)
Experience supporting UHNW individuals or families
Background in medical administration, healthcare coordination, or executive support
Strong knowledge of medical terminology, insurance processes, and clinical workflows
Exceptional discretion and ability to manage competing priorities independently
Experience with complex or ongoing medical care
Familiarity with concierge or private healthcare networks
Executive Assistantlevel organizational skills
Proficiency with EHR systems and standard office technology
Work Environment: In-office, high-discretion family office setting; occasional after-hours availability required.
About the Company
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