Event Specialist I

Location: Austin, TX (Hybrid – 3 days onsite)
Duration:12 Month Contract with possible extension
Pay Rate: $26/hr
Hours: 40 hours/week
Position Type: Contingent / Contractor
Category: Communications / Marketing

Overview

Seeking a skilled Event Specialist to support the Marketing & Communications Department's Brand & Events Team. This contractor will work closely with the Manager of Brand & Events, helping plan, coordinate, and execute corporate events across the U.S.

This role is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple events simultaneously—from technical conferences and industry tradeshows to internal meetings, awards ceremonies, and executive events.

Key Responsibilities

Event Planning & Execution

• Plan, coordinate, and execute internal and external corporate events across the U.S.

• Build and manage event budgets, ensuring accurate cost tracking and approvals.

• Source and manage vendor relationships (venues, caterers, hotels, restaurants, industry organizations, etc.).

• Develop and maintain detailed event timelines (contracts, payments, marketing materials, catering, logistics, and procurement).

• Oversee execution of all event deliverables and provide post-event data, metrics, and reporting.

Collaboration & Communication

• Serve as a primary point of contact for internal stakeholders, vendors, and team members.

• Communicate event status, milestones, and updates clearly and professionally.

• Support event owners and sponsors to ensure a seamless experience for all participants.

Marketing Logistics

• Maintain inventory and directory of marketing giveaways, branded items, and department supplies.

• Support development of event-related marketing materials as needed.

Qualifications

• Bachelor's degree in Marketing, Business Administration, Project Management, or a related field (preferred).

• 2+ years experience in event planning, marketing coordination, or conference management.

• Demonstrated success supporting corporate events or tradeshows.

• Strong organizational and project management abilities with excellent attention to detail.

• Outstanding written, verbal, and interpersonal communication skills.

• Ability to multitask and meet deadlines in a fast-paced environment.

• Proficiency in Microsoft Office; experience with marketing/event tools ideal.

• Familiarity with project management tools such as Monday.com (preferred).

• Experience managing budgets, vendors, and basic financial components of events.

• Ability to occasionally lift/move up to 30 lbs.

• Ability to travel domestically (10–15%).

• Must work at least 3 days per week onsite at TEL's downtown Austin office overlooking Lady Bird Lake.

Work Model

Hybrid schedule. This role requires regular onsite collaboration (minimum 3 days/week).