Marketing Assistant/Coordinator

Our client, a well known beauty brand, is seeking a Temporary Marketing Assistant/Coordinator II candidate for a ~9 month assignment in their Hudson Yards office. This role requires 5 days on site with a total of 40 hours a week. The assignment will start on March 16th and will continue through December 2026. This opportunity pays up to $42.84/hr.

Responsibilities:

Project Tracking & Workflow Coordination

• Support coordination of timelines and workflows for promotional and digital creative projects.
• Maintain project trackers and creative calendars to ensure projects remain on schedule.
• Monitor timelines for creative assets and ensure deliverables are progressing according to project schedules.
• Work closely with Art Directors to track project priorities, tasks, and deadlines.
• Identify potential timeline risks and flag issues to Creative Leads when needed.
• Attend project kick-off meetings to capture key project details and ensure all required assets and materials are identified and tracked.
• Support Creative Leads in monitoring team workload and flag potential resource conflicts to help keep projects on schedule.
• Identify potential timeline risks and flag issues to Creative Leads when needed.

Cross-Functional Communication

• Act as a liaison between Creative, Brand Marketing, Brand Activation, CDMO and other cross-functional teams.
• Coordinate feedback and approvals from stakeholders to keep projects moving forward.
• Help ensure alignment on project timelines, deliverables, and priorities.

Operations & Team Support

• Provide operational support for the US creative team.
• Coordinate office supplies, creative room organization, and equipment needs.
• Assist with logistics such as freight shipments, storage organization, and presentation materials.
• Support ad hoc projects including photoshoots, sales meetings, and retailer activations.

Vendor Coordination

• Assist with coordinating external vendors for outsourced creative projects when needed.
• Track vendor timelines and deliverables to ensure alignment with project schedules.
• Serve as a point of contact for vendor or sourcing-related questions.

Qualifications:

• 3-4+ years of experience supporting creative teams in project coordination, creative operations, or marketing operations roles.
• Experience working in creative, marketing, retail, or agency environments preferred.
• Familiarity with Microsoft Office and project tracking tools.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and collaboration skills.
• Detail-oriented with strong follow-through and problem-solving ability.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)