Maintenance/Parts Clerk

SCOPE OF RESPONSIBILITY

Under general supervision, prepares monthly maintenance reports/data entry using computerized maintenance system; organizes and controls vehicle parts rooms; monitors fuel usage and purchase; processes vehicle defect reports, maintains vehicle files, responsible for parts procurement, maintaining vendor relationships and performs all clerical functions for the Maintenance Department.  All work is subject to review, checks and controls.

ESSENTIAL FUNCTIONS

• Receive vehicle defect reports from drivers, both in written and electronic form, and process into work orders in the fleet maintenance program.
• Place parts and supply orders for fleet and facility departments.
• Place orders for office supplies.
• Create and complete purchase orders in the fleet maintenance program.
• Receive and process parts to work orders or stock.
• Create inventory tags for new parts.
• Maintain tire inventory; order as needed.
• Organize and control vehicle stock rooms.
• Preform multiple functions in the fleet maintenance program.
• Maintain and fix problems with the fuel system hardware and software.
• Monitor fuel use and place order for diesel fuel when needed.
• Enter fuel usage data from internal electronic fuel system and external fuel invoices in the fleet maintenance program.
• Add/update drivers and vehicles in fuel system as required.
• Add/update drivers and vehicles on vehicle inspection website.
• Maintain and fix problems with vehicle inspection hardware and software program.
• Process, track and code all vehicle maintenance and facilities maintenance invoices.
• Run various reports from the fleet maintenance and fuel programs for other staff members.
• Perform End of Period Reports and assist the Maintenance Manager with End of Year Reports.
• Prepare and assist with year-end inventory.
• Update fleet maintenance program with inventory losses and gains from quantity changes.
• Perform other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

• High school diploma or equivalent. Post-high school or vocational training is preferred.
• Two years general office experience with one year of data entry experience; training may be substituted for experience.
• Ability to operate a motor vehicle safely; clean driving record.
• Ability to communicate effectively and concisely, both orally and in writing, with agency vendors and all staff.
• Ability to work independently and under supervision as a team member in a cooperative and productive manner.
• Ability to read a variety of materials including parts books, manuals, invoices, statements, regulations and other printed or handwritten material.
• Demonstrated ability in basic math and use of office machines such as calculator, copier, and multi-line phone/voicemail/intercom system.
• Ability to use personal computer including knowledge and experience with Microsoft Office programs, fleet management and inventory software programs.
• Ability to work well with vendors, the public, and fellow employees, conveying accurate information to management personnel or other parties and remaining professional at all times.

SPECIAL REQUIREMENTS

• Must pass a pre-employment substance abuse test as a condition of employment. This position is considered safety-sensitive, as defined by the Federal Transit Administration (FTA), thus it is subject to random drug and alcohol testing and is subject to all other types of substance abuse tests as described in the policy.
• If selected for the position, documentation of United States citizenship or an alien lawfully authorized to work in the United States will be required to establish identity and work authorization in accordance with the employer’s obligation under the Immigration Reform and Control Act of 1986.
• Upon offer of employment, must successfully pass agency Essential Physical Functions tests and must maintain agility levels to be able to perform all requirements of the position throughout employment.

WORK SCHEDULE

Full-time standard workweek (40 hours) during normal business times.  Hours may vary according to work schedules and tasks to be accomplished with evening and weekend work necessary at times to accomplish the duties of the position as determined by the immediate supervisor.

SALARY & BENEFITS

Wage and benefits are per the labor agreement. Benefits package effective after first full month, including medical, dental, vision, life, retirement and general leave.  Supplementary benefits are available at the employee’s expense.

This is a non-exempt position as defined by the Fair Labor Standards Act (FLSA).

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Jefferson Transit is an equal opportunity employer and does not unlawfully discriminate on the basis of race, sex, age, color, religion, national origin, marital status, veterans status, disability status or any other basis prohibited by federal, state or local law.  Please contact Charlie Clarke, EOE Officer you need accommodation in order to participate in the application process at 360.385.3020, ext. 119.