Maintenance Inventory Specialist

DivIHN (pronounced “divine”) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

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Title: Maintenance Inventory Specialist

Duration: 12 Months

Location: Hickory, NC (Onsite)

Work Schedule: Monday Friday, 8:00 AM 5:00 PM;

Local Candidates Only and non-local candidates may relocate at own expense)

Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.

Job Summary
To own, optimize, and manage spare parts inventory for production equipment to minimize downtime, reduce risk from obsolete parts, and ensure critical spares are available to support continuous manufacturing operations. The Maintenance Inventory Specialist is responsible for building and maintaining a reliable, cost-effective spare parts program that supports equipment uptime and reduces maintenance-related downtime. This role focuses on identifying critical spares, improving spare parts accuracy, and aligning inventory levels with asset criticality using a phased, realistic approach. The technician works closely with maintenance, reliability, and procurement teams to ensure the right parts are available at the right time.

Primary Focus
Ownership of maintenance spare parts strategy
Identifying critical, high use, long lead-time, and obsolete parts
Using historical maintenance data and collaboration with Engineering and Maintenance teams
Improving CMMS accuracy, documentation, and spare parts reliability

Key Responsibilities
Stabilize Spare Parts (0 3 Months)
Identify top 10 20 critical assets based on downtime and operational impact
Develop minimum viable spare parts lists for critical equipment
Capture parts used on work orders and link them to asset records in the CMMS
Conduct field inspections and use photos to verify parts where documentation is missing
Reduce stockouts by focusing on high-risk, high-use, and long lead-time items
Optimize Spare Parts Data (3 9 Months)
Build and maintain Bills of Materials (BOMs) for rotating and critical equipment (motors, pumps, gearboxes)
Identify long lead-time components and support appropriate stocking decisions
Standardize common spare parts across similar assets where possible
Validate spare parts information with maintenance technicians to capture tribal knowledge
Identify obsolete, superseded, or redundant parts
Sustain and Improve the Program (9 24 Months)
Support implementation of a criticality-based stocking strategy:
Critical Spares (Always Stock)
Operational Spares (Stock Based on Usage)
Non-Critical Spares (Order on Demand)
Obsolete/Legacy Parts (Special Handling)
Participate in quarterly reviews of spare parts accuracy, usage, and inventory levels
Help establish documentation standards for new and existing assets

Qualifications and Skills
Experience in maintenance, inventory, storeroom, or industrial operations
Working knowledge of mechanical and electrical spare parts
Familiarity with CMMS/EAM systems system and work order processes
Strong attention to detail and ability to organize technical information
Ability to work cross-functionally with maintenance and procurement teams
Comfortable working in the field as well as with systems and data

Role-Specific Skills
Identifying critical production assets
Determining correct spare parts for equipment
Evaluating shelf life and replacement frequency
Working with external storeroom vendors
Supporting continuous improvement in maintenance reliability

Technical Skills
CMMS systems (Maximo preferred), IBM
Spare parts inventory tracking
Asset documentation and photo records
BOM development
Basic data analysis (usage trends, failure rates)

Soft Skills
Strong communication skills
Comfortable leading meetings and discussions
Personable and collaborative
Confidence interacting with Engineering, Maintenance, and Vendors
Self-driven and proactive

Key Skills and Competencies
Mechanical aptitude
Analytical thinking
Data-driven decision-making
Cross-functional collaboration
Organization and documentation accuracy
Ownership mentality

Preferred Experience
Experience building or maintaining asset BOMs
Background in manufacturing, processing, utilities, or heavy industry
Understanding of spare parts criticality and lead-time risk

Training and Experience Requirements
Minimum 2 years of industrial maintenance experience
Prior experience working in:
o Manufacturing plants
o Production equipment environments
Familiarity with:
o Motors
o Gearboxes
o Bearings
o Rollers
o Linear slides
o Mechanical components

What Success Looks Like
Fewer maintenance delays due to missing parts
Reduced emergency and expedited part orders
Improved accuracy of spare parts and asset records
Better alignment between maintenance needs and inventory levels

Support and Resources
Clear asset priority guidance from leadership
Protected time to focus on spare parts improvement activities
Cross-functional support from maintenance and procurement
Optional temporary support for data collection or BOM development

Education Requirements
High School Diploma or GED required
No college degree required

Interview Process
1. Resume review
2. Phone screening with Maintenance Supervisor
3. Possible in-person interview (preferred)
o Virtual (Teams or phone) may be considered if necessary

About us:

DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.

Inventory, Maintenance, Storeroom, CMMS/EAM systems