LOA & Accommodations Administrator

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Applied Medical is a new-generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 35 years and has earned a strong reputation for excellence in the healthcare field. Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute to a larger capacity than is possible in typical positions.

Position Description

The Administrator plays a critical role in supporting team members across Applied Medical by delivering consistent, confidential, and service-oriented administrative support. This role contributes directly to a positive team member experience by managing leave of absence and reasonable accommodation processes, ensuring compliance with state and federal regulations, and partnering closely with cross-functional teams. The Administrator supports Human Resources (HR) operations and leave management processes, providing consistent on-site support that enables effective service across the organization. 

Key Responsibilities 

• Manage leave of absence and reasonable accommodation cases from initiation through completion in compliance with state and federal leave laws. 
• Support team members with leave of absence, return to work, and accommodation requests by providing clear guidance and timely communication. 
• Verify medical documentation, follow up as needed, and ensure all leaves are accurately designated according to applicable regulations. 
• Explain company policies, procedures, laws, standards, and regulations as outlined in the company handbook. 
• Collaborate with Benefits, Payroll, Health Services, and other internal teams to ensure seamless case coordination and resolution. 
• Coordinate timekeeping requirements, work restrictions, and return to work guidance to support operational continuity. 
• Provide timely notifications, correspondence, and documentation to team members and leaders. 
• Complete administrative tasks accurately and on time while maintaining confidentiality, professionalism, and data integrity. 
• Contribute process improvement ideas that increase efficiency and enhance the overall team member experience. 
• Provide coverage for reception and HR desks as needed. 

Success in This Role Looks Like 

• Leave of absence and accommodation cases are managed accurately, consistently, and in full compliance with requirements. 
• Team members feel supported, informed, and respected throughout sensitive and complex situations. 
• Leaders receive timely, clear, and actionable communication that supports effective decision making. 
• Cross-functional partnerships operate smoothly, resulting in minimal delays or errors. 
• Administrative workflows are efficient, organized, and continuously improving. 
• On-site presence strengthens accessibility, responsiveness, and service quality for team members. 

Position Requirements

This Position Requires the Following Skills and Attributes 

• Associate degree or demonstrate equivalent relevant work experience. 
• Bring two to three years of experience supporting HR programs such as leave of absence (LOA) administration, accommodations, or employee support in a service-oriented environment.
• Demonstrate a high level of commitment to confidentiality, integrity, and professionalism. 
• Apply empathy and active listening skills when supporting team members. 
• Contribute as an enthusiastic team player who reinforces company culture and values. 
• Work effectively and proactively in a team member-focused environment. 
• Communicate clearly through strong verbal, written, and interpersonal skills. 
• Operate independently while collaborating effectively with others. 
• Apply strong organizational, decision making, and problem-solving skills. 
• Maintain strong attention to detail in all administrative and documentation tasks. 
• Manage competing priorities effectively in a fast-paced environment. 
• Utilize strong computer skills, including proficiency with Microsoft Office Suite. 
• Build productive internal and external working relationships. 
• Proactively identify and recommend process improvements. 

Preferred

The Following Skills and Attributes Are Preferred 

• Demonstrate working knowledge of state and federal laws related to leaves of absence and reasonable accommodations. 
• Bring prior experience supporting human resources administration, team member relations, or leave management functions. 

Benefits

• Competitive compensation range: $24 - $26 / hour (California).
• Comprehensive benefits package.
• Training and mentorship opportunities.
• On-campus wellness activities.
• Education reimbursement program.
• 401(k) program with discretionary employer match.
• Generous vacation accrual and paid holiday schedule.

Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply.

Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life.

All compensation and benefits are subject to plan documents and written agreements.

Equal Opportunity Employer

Applied Medical is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other basis protected by federal, state or local laws in the locations where Applied Medical operates.