Legal Secretary (On-site)
HEPCO, Inc.
Delmar, NY
Our client is seeking a detail-oriented Legal Secretary to support its Legal Determinations Unit. This position requires a highly organized professional who can work independently while managing time-sensitive and confidential tasks. The role involves reviewing and processing legal correspondence and maintaining accuracy within internal case management systems.
The ideal candidate will have experience working with databases, reviewing legal documents for accuracy, and managing administrative processes within a legal or regulatory environment.
- Processing Letters of Determination within the agency database system
- Reviewing Letters of Determination for accuracy prior to distribution
- Generating and reviewing workload analysis reports for the unit
- Mailing Letters of Determination to providers, personal representatives, and subjects
- Emailing final determinations to appropriate parties
- Processing returned mail according to established procedures
- Closing cases within the agency database system
- Maintaining electronic and physical records related to legal determinations
- Assisting with additional administrative or legal support tasks as assigned
Qualifications:
- Working knowledge of Microsoft Office including Word and Excel
- Experience with Adobe Pro, SharePoint, Microsoft Teams, and Outlook
- Experience working with database systems and case management tools
- Strong attention to detail and ability to review documents for accuracy
- Ability to manage multiple time-sensitive assignments independently
- Strong organizational and administrative skills
- Ability to maintain strict confidentiality of documents, conversations, proceedings, and internal processes
This position requires a dependable professional who can handle sensitive information while maintaining a high level of accuracy and efficiency in a fast-paced environment.
Benefits:
- Health Insurance
- Sick Time
- 401k
Location: 161 Delaware Avenue, Delmar, NY 12054
Duration: approximately 18 months
Apply by deadline: 3/16/2026
Shift Days/Times: M-F/ 7.5 hours per day
Pay Range: $20.00 - $25.00 per hour (Depending on experience and qualifications)
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.hepcoinc.com/privacy/
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.
About the Company
HEPCO, Inc.
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Technical Recruiting Experts
At HEPCO, we are committed to providing a positive, professional experience for all of our candidates and contract employees. We leverage our expertise in a variety of technical disciplines to help you find jobs that bring the right amount of challenge and reward to your career.
Job Opportunities
At HEPCO, we are committed to providing a positive, professional experience for all of our candidates and contract employees. We leverage our expertise in a variety of technical disciplines to help you find jobs that bring the right amount of challenge and reward to your career.