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Legal Secretaries

Nexus Staff

Buffalo, NY

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JOB DETAILS
LOCATION
Buffalo, NY
POSTED
30+ days ago

Job Title: Legal Secretaries
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 295 Main St, Suite 300, Buffalo, NY 14203
Job Duration: 2 Years
Closing: 11/25/2025.


Minimum qualifications:
  • Proficiency in legal terminology or investigative techniques
  • Proficiency of Microsoft Office Suite programs including, but not limited to Outlook, Word, Excel, Access, and PowerPoint
  • Proficiency in web-based applications and databases
  • Excellent written and oral communication
  • Strong ability to manage multiple tasks, prioritize effectively, maintain organized files, and meet deadlines

Preferred qualifications:
  • Experience with the professional medical conduct process
  • Experience with SharePoint

Job duties and responsibilities may include :
  • Participating in the investigation of administrative complaints and developing an investigative plan for cases involving violations of State Education Law 6530
  • Obtaining, reviewing, tracking, and documenting all necessary investigative materials and activities in relevant databases and software applications
  • Preparing an investigative summary report for all investigations
  • Coordinating, researching, preparing, and proofreading responses for review and approval related to Freedom of Information Law (FOIL) requests
  • Coordinating, researching, preparing, and proofreading Executive Correspondence Unit (ECU) inquiries received from the Governor's or Commissioner's Offices
  • Coordinating and following up on the provision of all subpoenas needing to be requested or responded to by gathering all relevant materials, conducting any necessary research, preparing all documentation, and communicating where necessary with external stakeholders, or the Board for Professional Medical Conduct or Division of Legal Affairs for review and approval
  • Presenting investigations before an Investigations Committee of the Board for Professional Medical Conduct
  • Conducting in-person and telephone interviews of complainants, witnesses, and subjects of investigation
  • Telephone communication to/from licensees, attorneys, complainants, facilities, or other external stakeholders
  • Drafting and proofreading correspondence to subjects, witnesses, complainants, facilities, or other external stakeholders related to a complaint or investigation
  • Coordinating, tracking, and responding to inquiries made through the relevant Bureau Mail Log (BML)
  • Preparing, tracking, disseminating outgoing and incoming mail
  • Maintaining and coordinating the scheduling of meetings or other conferences, as well as assisting with technological needs during meetings and conferences
  • Scanning of various documents such as medical records, quality assurance files, and others to be saved in electronic format, place them in proper files, and distribute them to appropriate staff.
  • Other responsibilities as assigned by the supervisor.

Miscellaneous Information:
  • Monday through Friday, 8:45 AM - 4:45 PM.
  • Parking: Parking is paid .
  • This location is on a bus route.
  • An estimated 10% travel is possible.
  • There is a cost of $13.00 to obtain a NYS ID badge that is required for access to the OPMC Suite.
  • Interviews will be conducted in-person or online based on the availability.
  • Training will be provided.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.

About the Company

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Nexus Staff