Legal Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$90,000–$90,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Attorney, Billing, Billing Records, Biology, Calendar Management, Communication Skills, Continuous Improvement, Data Management, Detail Oriented, Develop and Maintain Customers, Executive Assistant Skills , Fortune 500 Customers, Legal, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Presentation/Verbal Skills, Professional Services, Proofreading, Regulations, Team Building, Team Player, Telephone Skills, Time Management, Travel Planning, Writing Skills
LOCATION
New York, NY
POSTED
11 days ago
Our client, a legal firm in the heart of Time Square, is seeking a Temporary to Permanent Legal Executive Assistant to support a team of partners. The hours are 9am-5pm and require to be in office 5 days a week. This role is a great opportunity for an organized and attentive candidate.
Responsibilities:
- Manage calendars in Outlook with confidence, handling a high volume of meetings, appointments, and deadlines while anticipating needs before they arise.
- Accurately enter attorney time records into the billing system to support timely and efficient financial processes
- Coordinate travel logistics and detailed itineraries to support our team's commitments near and far.
- Assist with the preparation of client invoices, collaborating with the billing department and sending selected bills directly to clients with clear and accurate communication.
- Engage with clients professionally and independently when needed to provide exceptional support and service
- Manage incoming calls with warmth and professionalism, ensuring messages and inquiries are routed thoughtfully and efficiently.
- Draft, format, and edit a variety of legal materials, correspondence, and memoranda with precision and care.
- Support department-specific initiatives, including special projects and ongoing responsibilities like tracking, reporting, and presenting key information.
- Juggle multiple tasks and priorities with grace and resilience in a fast-paced environment, always keeping the bigger picture in mind.
- Maintain and update client files, ensuring information is current and accessible.
- Embrace additional responsibilities as needed, contributing to a positive, team-oriented work environment.
Qualifications:
- Proven experience as an Executive Assistant in a Big Law or professional services environment, supporting senior attorneys or executives in a fast-paced setting.
- Demonstrated discretion and ability to handle confidential information with professionalism.
- Strong written and verbal communication skills with a professional and approachable tone.
- Proficiency in Microsoft Excel, PowerPoint, and Outlook for scheduling, presentations, and data management.
- Strong understanding of legal billing and timekeeping practices.
- Ability to multitask effectively and manage competing priorities.
- Excellent attention to detail and strong proofreading skills.
- Proactive, polished, and able to work independently with minimal supervision.
- Understanding of how to navigate a corporate or professional office environment.
Compensation:
- Up to 90k + overtime + benefits
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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