Legal Billing Coordinator

Key Responsibilities

Billing:

· Manage the full client billing lifecycle, from pre-bill review through final invoice submission, utilizing CaretLegal and/or Timeslips.

· Responsible for all aspects of client billing, including editing and creating bills.

· Partner closely with attorneys and legal support teams to ensure accuracy, compliance, and timely billing.

· Investigate and resolve billing discrepancies and client inquiries with professionalism and attention to detail.

· Support a high volume of sophisticated billing matters while maintaining consistency with client guidelines and firm policies.

Matter/Document Management:

· Create and update clients, matters and timekeepers in systems.

· Process various time and costs charges.

Accounts Receivable/Staff Accounting:

· Ensure accurate and timely payment processing.

· Monitor aging reports.

· Follow up on outstanding payments and ensure adherence to payment terms.

· Address and resolve any disputes or issues related to invoices or payments.

· Provide various ad-hoc financial information to partners, clients and within the department.

· Participate in the monthly closings and reporting as required.

· Interact and respond to inquiries from attorneys and staff.

· Assist with special projects as needed.

· Other tasks and duties as assigned.

Qualifications:

· 3+ years of legal billing experience within a law firm environment.

· Strong working knowledge of legal billing platforms, matter/document management platforms (Worldox/NetDocs) Excel, Word and Adobe.

· Detail-oriented, proactive, and collaborative professional who performs well in a deadline-driven setting.

· Ability to work independently and collaborate effectively with diverse teams.

· Accounting degree preferred.