Legal Assistant - Civil Defense Litigation
TempExperts
Tampa, FL
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JOB DETAILS
LOCATION
Tampa, FL
POSTED
4 days ago
Legal Assistant Civil Defense Litigation
Tampa, FL
Full-Time
3+ Years Civil Litigation Support
Are you a detail-driven, highly organized legal assistant with experience supporting civil defense litigation? Were seeking a seasoned professional who can provide exceptional administrative and litigation support to multiple attorneys within a fast-paced, collaborative defense team for a firm based in Tampa, FL.
If you thrive in a deadline-driven environment, enjoy solving problems proactively, and can manage multiple priorities with easethis could be the perfect opportunity.
KEY RESPONSIBILITIES
Draft, review, revise, and format legal documents, pleadings, discovery, correspondence, and motion materials.
Review, organize, and distribute all incoming mail, faxes, and emails.
Prepare, send, and track outgoing mail, discovery responses, and filings.
Open new matters, run conflict checks, and maintain organized paper and electronic client files.
Manage file scanning, naming conventions, saving protocols, and destruction schedules.
Communication & Scheduling
Communicate professionally with attorneys, clients, insurance adjusters, opposing counsel, vendors, and experts.
Schedule depositions, hearings, mediations, site inspections, and other litigation events.
Answer and route attorney calls; take clear, detailed messages.
Maintain and update attorney calendars, deadlines, filings, and deliverables.
Filing & Trial Support
Assist with state and federal e-filings (with attorney approval).
Print, organize, and circulate e-filed documents and case materials.
Prepare trial binders, exhibit lists, demonstratives, and mediation materials.
Assemble deposition, mediation, and hearing binders.
Billing, Administrative & Team Support
Review and release attorney time entries in accordance with defense-side billing guidelines.
Prepare attorney expense reports and coordinate travel arrangements.
Process vendor invoices and manage litigation cost tracking.
Review pre-bills, finalize invoices, send client billing, and follow up on outstanding balances.
Respond to billing guideline questions from clients or adjusters.
Assist with onboarding and training new support staff.
Provide backup support for other assistants and additional projects as needed.
WHAT WERE LOOKING FOR
High school diploma or equivalent required.
3+ years litigation secretary/assistant experience, civil defense preferred.
Strong understanding of state and federal litigation procedures and e-filing.
Proficiency in Microsoft Office and comfort with legal software.
Excellent communication, organization, and multitasking abilities.
Ability to work independently while supporting a team of busy litigators.
Strong problem-solving skills with a proactive, can-do mindset.
Ability to thrive in a fast-paced, high-volume environment.
BENEFITS & PERKS
Competitive salary
Paid time off + paid holidays
Paid parking
Free on-site gym access (MonFri, 6:00 AM 8:00 PM)
Health insurance with firm-paid HSA contributions (select plans)
Dental & vision insurance
Firm-paid life insurance
Firm-paid short-term disability
Optional Aflac supplemental plans
Free Calm app subscription
Access to a Financial Wellness Program
TempExperts is an equal opportunity employer.
About the Company
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