Legal Assistant

Maron Marvel's devoted attorneys and staff work in synchrony to climb higher, smarter, and faster to elevate national litigation risk management. Our lawyers are focused on winning by being fearless, loyal, efficient, and steadfast. We are equally committed to making the world and legal profession better through dedicated DEI, community service, and attorney development work.

From the start, Maron Marvel attorneys had a passion for superior work product, a distinctive culture rooted in mass tort litigation, and an obsession with exceptional client service. Today, with over 100 attorneys in 14 offices in 12 states, Maron Marvel is best-in-show in national litigation risk management and mass tort defense. The firm serves as national, regional, and trial counsel to Fortune 500 companies with multiple operations located in the most dangerous plaintiff jurisdictions in the country. Maron Marvel's clients come from the energy, construction, manufacturing, technology, transportation, insurance, and liability-related industries. In addition to mass toxic torts, the firm also offers legal services concerning commercial disputes and liability-related defense.

Maron Marvel has an immediate opening for a Legal Administrative Assistant to join its Chicago office. This entry-level position is ideal for candidates with prior receptionist and administrative assistant experience who are looking to build a career within a legal environment. The Legal Administrative Assistant will play a key role in supporting the day-to-day operations of the office by assisting the Office Administrator, providing administrative support to legal assistants, paralegals and attorneys, and helping maintain an organized and efficient workplace. This role requires strong attention to detail, professionalism, and the ability to manage a variety of administrative and office support tasks.

Key Responsibilities:

• Order, monitor, and maintain office supplies and kitchen inventory.
• Coordinate office lunches, meetings, and client visit logistics.
• Assist with basic legal administrative tasks as directed by attorneys, paralegals, and legal assistants.
• Provide file clerk support including filing, scanning, and organizing legal documents.
• Run documents to local courts approximately 2–4 times per month as needed.
• Organize and maintain both physical and electronic documents and files.
• Distribute incoming mail and packages and prepare outgoing shipments.
• Process and ship packages using FedEx and other courier services.
• Maintain the cleanliness and organization of the office kitchen and common areas.
• Assist with general office organization and operational tasks.
• Provide administrative support to the Office Administrator.
• Serve as a backup to legal assistants when needed.

Qualifications:

• 1–3 years of experience in a receptionist, administrative assistant, or office support role.
• Prior experience in a professional office environment required; law firm experience is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize responsibilities effectively.
• Professional communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Outlook, Excel, Teams).
• Ability to lift and move packages and office supplies when needed.

Preferred Skills:

• Experience supporting legal staff or working in a law firm environment.
• Familiarity with legal document organization and filing procedures.
• Experience coordinating meetings, events, managing calendars and office logistics.

Work Environment:
This is a full-time, onsite position based in our Chicago office. The role is highly collaborative and requires regular interaction with attorneys, paralegals, legal assistants, and administrative staff to ensure the office runs efficiently and professionally.