Legal and Compliance Coordinator

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

The position of Legal and Compliance Coordinator provides high level support to the Legal Department as well as internal clients and external constituencies regarding contracts and other administrative tasks.  The responsibilities of this role include prepping, formatting, editing and maintaining contract documents including non-disclosure agreements, master services agreements, master facilities agreements, facility specific agreements, amendments, subcontracts, and the like. This role also performs routine administrative duties as required by the General Counsel.  The position provides high level support to the Compliance Department in connection with subcontractor compliance requirements.

• Manages the Legal Department’s internal contract review process and other administrative functions as requested by the General Counsel, including but not limited to working on resolving customer and subcontractor payment disputes.  Perform any other tasks assigned by the General Counsel. Works with AI-Powered Contract Review Tool and Docusign platform
• Coordinates and communicates with subcontractors to acquire compliance documentation prior to expiration. Reviews and analyzes compliance monitoring reports and other related source documents such as subcontractor agreement, insurance documentation, employee level verification, background investigations, and W-9s. Reviews documentation for accuracy and completeness and other functions as required by the Director of Compliance

• HS Diploma is required.  Certificate in Paralegal Studies and/or Certificate in General Insurance preferred
• Experience working in a legal department or compliance department is required.
• Proficiency in Microsoft Office Suite, especially Word and Excel is required. 
• Experience working with AI-Powered Contract Review Tool and Corrigo are a plus but not required

• The duties of this job consist of extensive office work requiring prolonged sitting at a desk, using phone, and computer.

• Standard office environment with minimal noise. When working from home, confidentiality must be maintained.  Third parties are not permitted in the room when communicating on legal matters

Please review our Affirmative Action Policy.

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