Legal Administrator
The Greysmith Companies
Providence, RI
Legal Administrative Assistant
Schedule: Full-time
We are seeking a detail-oriented Legal Administrative Assistant to provide support to our legal team. This role ensures smooth office operations by handling administrative tasks, managing documentation, and assisting with client communications.
Primary Responsibilities
Prepare, format, and proofread documents, correspondence, and reports
Manage calendars, schedule appointments, and coordinate meetings
Answer phones, respond to emails, and assist with client inquiries
Maintain and organize legal files, records, and case documents
Assist attorneys with document review, filing, and administrative research
Track deadlines, filings, and follow-ups to ensure timely completion
Support billing, invoicing, and basic financial record keeping as needed
Perform general office duties, including copying, scanning, and filing
Qualifications
High school diploma or equivalent required; associate’s or bachelor’s degree preferred
1+ years of administrative or office experience; legal office experience a plus
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficient in Microsoft Office (Word, Excel, Outlook) and general office software
Ability to multitask, prioritize, and work independently
Professional demeanor and commitment to confidentiality