Lease Administrator - Enterprise Client Services
JLL
Seattle, WA(remote)
JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Acceptance Testing, Accounting, Accounting Standards and Regulations, Administrative Management, Administrative Skills, Aged Care, Analysis Skills, Automation, Best Practices, Budget Management, Business Administration, Childcare, Commercial Real Estate, Communication Skills, Compensation Management, Contract Management, Corporate Law, Customer Relations, Customer Support/Service, Data Analysis, Data Entry, Data Management, Data Migration, Data Quality, Database Administration, Detail Oriented, Disability Accommodations, Document Management, Documentation, Enterprise Applications, Finance, Financial Compliance, Financial Management, Financial Metrics, Financial Reporting, Financial Systems, Forecasting, Generally Accepted Accounting Principles (GAAP), Genetics, Information/Data Security (InfoSec), Investment Management, Investment Services, Lease Negotiation, Leasing, Legal, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multiplatform/Cross-Platform, Multitasking, Onboarding, Organizational Skills, Payment Processing, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Project/Program Management, Property Management, Property Rentals, Purchase Orders, Real Estate, Real Estate Law, Reconciliation, Regulatory Compliance, Regulatory Requirements, Rentals, Reporting Skills, Requirements Validation/Verification, Sales Management, Software Upgrades, Standard Operating Procedures (SOP), State Laws and Regulations, Strategic Planning, System Integration (SI), System Test, Systems Administration/Management, Systems Maintenance, Team Lead/Manager, Test Plan/Schedule, Time Management, Transaction Processing/Management, Vendor/Supplier Management, Vendor/Supplier Relations, Writing Skills, ZenDesk
LOCATION
Seattle, WA
POSTED
30+ days ago
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Position Overview
JLL is seeking an experienced Lease Administrator to join our dedicated team managing leases for one of our largest enterprise clients. This role is crucial in maintaining and optimizing the lease management system, ensuring accurate data handling, and facilitating smooth vendor relationships. The ideal candidate will be adept at managing complex lease information, responding to inquiries, and tracking critical deadlines while delivering exceptional client service that supports our commitment to operational excellence.
This is a remote position (Seattle and/or West Coast preferred but not required).
Key Responsibilities
Lease Data Management and Administration
Abstract, analyze, and input critical lease data into sophisticated lease management systems with exceptional accuracy
Maintain comprehensive lease databases ensuring data integrity and accessibility across multiple platforms
Monitor lease portfolios for compliance with terms, conditions, and regulatory requirements
Create and maintain detailed documentation for all lease administration processes and procedures
Financial Management and Compliance
Conduct thorough monthly reviews, audits, and processing of lease payment obligations
Oversee purchase order processing and payment requests, ensuring appropriate approvals and documentation
Reconcile rent payments and investigate discrepancies with systematic precision
Support budget planning and forecasting activities related to leasing portfolios
Ensure compliance with lease accounting standards and financial reporting requirements
Vendor and Stakeholder Relations
Lead comprehensive onboarding processes for landlords and vendors, including documentation management and ticketing system entry
Serve as primary point of contact for internal and external stakeholders regarding lease-related matters
Address and resolve complex inquiries related to rent payments, vendor onboarding, and lease obligations
Build strong professional relationships that support long-term business objectives
Facilitate communication between legal, transaction managers, and vendors
Technology Implementation and Process Optimization
Assist in implementing new lease administration software and system upgrades
Participate in system testing, user acceptance testing, and training development
Identify opportunities for process improvement and automation to create efficiencies
Support data migration activities and system integration projects
Contribute to the development of best practices and standard operating procedures
Critical Date Management and Reporting
Monitor and act on critical dates for lease renewals, terminations, and option exercises
Maintain comprehensive tracking systems for leasing milestones and deadlines
Generate regular reports on lease portfolio performance, expiration schedules, and financial metrics
Provide analytical support for lease renewal negotiations and strategic planning initiatives
Perform administrative tasks and contribute to special projects as assigned
Required Qualifications
Experience and Education
Minimum 3-5 years of progressive experience in lease administration, accounting, vendor management, or contract administration
Proven track record of success in managing complex lease portfolios in fast-paced environments
Technical Skills
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Experience with lease management systems and databases
Working knowledge of Smartsheet or similar project management platforms
Strong data analysis and reporting capabilities
Experience with lease administration software
Core Competencies
Strong understanding of lease accounting principles and commercial real estate terminology
Exceptional attention to detail with demonstrated accuracy in high-volume leasing data environments
Excellent written and verbal communication skills with ability to interact professionally with diverse stakeholders
Superior organizational and time management skills with proven ability to multitask
Analytical problem-solving skills with ability to work independently
Customer service orientation with professional demeanor and client-focused approach
Preferred Qualifications
Experience in commercial real estate or professional services environment
Knowledge of GAAP lease accounting standards (ASC 842) and compliance requirements
Previous experience with enterprise-level client account management
Familiarity with real estate law and lease negotiation principles
Professional certifications in real estate or lease administration (RPA, CPM, or similar)
Experience with property management software and financial reporting systems
Bachelor's degree in business administration, finance, or related field preferred
Familiarity with Tango software and Zendesk preferred
Estimated compensation for this position:
90,000.00 - 105,000.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
Remote -Seattle, WA
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
About the Company
J
JLL
JLL is a financial and professional services firm specializing in commercial real estate services and investment management. We create value for companies and institutions that invest in and use real estate. With 60,000 employees across 280 corporate offices worldwide, we serve the local, regional and global real estate needs of corporates and investors in more than 80 countries. Our integrated services offering is grounded in expertise in all property types, a deep understanding of real estate markets and capital markets, and is coordinated and consistent across geographies.
COMPANY SIZE
10,000 employees or moreINDUSTRY
Real Estate/Property Management
FOUNDED
1783