Lead Operations & Logistics Coordinator — Youth Camps & Events

The Lead Operations & Logistics Coordinator plays a critical role in ensuring seamless daily operations across Headfirst’s nine summer camp locations. This hands-on, highly collaborative role supports the systems, materials, and on-site logistics that allow our programs to run smoothly and deliver a high-quality experience for campers, families, and staff.

Ideal for individuals interested in event operations, coordination, and large-scale logistics, this “jack-of-all-trades” position oversees on-site operations, materials management, and real-time problem-solving across multiple locations. The Lead Operations & Logistics Coordinator serves as a key extension of Headfirst Headquarters, supporting consistency, efficiency, and readiness throughout the summer.

Location & Travel: This is a seasonal, in-person role reporting to the Managers of Headfirst’s Youth Camp division.

This role involves frequent driving, travel, and work across Headfirst’s nine summer camp locations in Washington, DC; Bethesda, MD; and Oakton, VA, as well as our warehouse in Silver Spring, MD, with occasional visits to Headfirst Headquarters in NW Washington, DC. Some locations are not accessible via public transportation; reliable transportation is required.

Schedule:

• In-season (late June through mid-August): 8:00 am – 4:00 pm Monday – Friday
• Pre-season (early June): select weekends for training and site preparation

Compensation: $19 / hour

Operational Oversight & Logistics

• Lead & support a team of nine on-site Operations Coordinators, ensuring they have the materials and logistical support needed.
• Problem-solve inventory needs, ordering and delivering materials across sites as required.
• Ensure each site is fully prepared for the upcoming week, including printing curriculum and coordinating supplies.
• Support Site Directors with day-to-day logistics, including filling in for leadership call-outs when needed.
• Drive between multiple site locations to deliver materials, check on operations, and provide direct support.

 Quality Control & On-Site Support

• Act as an extension of Headfirst Headquarters, ensuring all sites meet branding and operational standards.
• Oversee carpool efficiency, ensuring signage, setup, and external-facing details are professional and on-brand (e.g., ensuring staff have name tags).
• Provide basic tech support to sites, troubleshooting any operational challenges as they arise.

 Warehouse & Materials Management

• Coordinate materials pick-up and drop-off at the warehouse as needed.
• Maintain inventory organization and cleanliness—ensuring materials are accessible and ready for use.
• Strategically pack and track materials to ensure all sites receive the necessary supplies.

Handle the Curveballs

• No two days are the same at Headfirst! Be ready to jump into unexpected challenges, support cross-functional projects, and adapt to dynamic needs throughout the summer.

• Must be at least 20 years old with at least (2) years at an undergraduate institution or equivalent professional experience.  
• Must: 
  • Have a valid driver’s license and clean driving record. Have your own vehicle to transport materials from our warehouse to multiple site locations. Be comfortable driving a large cargo van on occasion. 
  • Commute to all Headfirst facilities across DC, MD, and VA. 
  • Work around small children including, sitting, standing, running, and climbing stairs for the full day. 
  • Work in hot and outdoor environments while actively supervising campers and participating in dynamic activities for extended periods of time.  
  • Lift and carry up to 30 pounds frequently.  
  • Be committed to adhering to the Cell-Phone Free policy, powering down and putting away cell phones in a locked pouch for the duration of your shift.  
• Required Certification
  • First Aid & CPR Certification required, or the ability to complete these prior to May 30, 2025.  
  • A valid driver’s license, clean driving record, and ability to safely operate a golf cart and/or your personal vehicle for materials transport.

Headfirst Companies are proud to be Equal Opportunity Employers. We value diversity and inclusivity across our Headfirst community, and we strongly encourage individuals from underrepresented groups to apply. 

Headfirst delivers thoughtfully designed, high-quality summer and youth experiences built to elevate potential and exceed expectations. For over 25 years, we’ve partnered with families, schools, and organizations to create environments where kids feel supported, challenged, and confident trying new things.

What makes Headfirst different is intentionality. We don’t wait and hope growth happens - we design for it. Our programs are carefully structured, and our staff are trained to spot, create, and celebrate breakthrough moments. These Headfirst Moments - when a camper pushes past fear, tries something new, or surprises themselves - are built into every day.

We believe great experiences are built on relationships. Our teams prioritize genuine connection, creating welcoming environments where campers feel seen and known, staff feel supported, and families trust that every detail has been thoughtfully considered. Behind the scenes, a professional, year-round Headquarters team supports our seasonal staff with training, systems, and clear expectations so camps run smoothly and consistently.

When you join Headfirst, you’re joining a team that takes pride in doing things well. We care deeply about the experience we deliver, the people we work with, and the impact we have on kids and families. The work is meaningful, the standards are high, and the summers are unforgettable.