Law Firm Billing + Office Manager

Law Firm Billing + Office Manager (On‑Site - Alameda, CA)

Our law firm client is seeking a detail‑oriented professional to manage all firm financial operations, billing, and accounting functions. This role oversees (billing, general ledger, trust accounting), payroll, reporting, and day‑to‑day financial administration. This is a contract-hire opportunity and 100% onsite.

Key Responsibilities:
* Manage billing through TABS3; coordinate with LSS, LegalX, and other billing partners
* Oversee general checking, trust accounting, and yearly trust certifications
* Track firm and case‑related invoices; maintain cost‑advance records in PracticeMaster
* Process payroll twice monthly through ADP
* Prepare monthly and weekly financial reports (Excel + TABS3)
* Complete monthly bank reconciliations
* Create and update case budgets in Excel
* Track settlement checks and maintain accurate logs
* Handle insurance renewals, applications, and proof‑of‑coverage requests
* Manage firm finances: credit cards, rent, supplies, postage, mail runs
* Support 401K administration
* Track bar dues and licensing renewals
* Work closely with CPA for fiscal year‑end

Requirements:
* Strong accounting/financial administration experience (law firm experience preferred)
* Proficiency with TABS3, PracticeMaster, ADP, and Excel
* High accuracy, organization, and follow‑through
* Ability to manage confidential information
* Comfortable working independently and handling a wide range of financial tasks

Details & Benefits:
* Full‑time, on‑site role (8 am-5 pm, 1‑hour lunch)
* Free parking or free shuttle from City Center BART
* 401K with 4% match after eligibility period
* Medical (Blue Shield or Kaiser), dental, vision
* PTO accrual based on tenure; paid court holidays

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.