Lab & Facilities Program Administrator
JLL
Seattle, WA
JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Aged Care, Analysis Skills, Asset Management, Automation Systems, Building Systems, Calibration, Childcare, Cleaning Equipment, Commercial Real Estate, Compensation Management, Computerized Maintenance Management System (CMMS), Corporate Law, Cross-Functional, Customer Support/Service, Data Quality, Disability Accommodations, Documentation, Establish Priorities, Facilities Management, General Handyperson, Genetics, HVAC, Home Automation, Information/Data Security (InfoSec), Instrumentation, Investment Management, Investment Services, Laboratory, Laboratory Equipment, Laboratory Management, Laboratory Operations, Leadership, Legal, Lift/Move 50 Pounds, Maintenance - HVAC, Metrology, Multitasking, On Call, Operations Management, Project/Program Coordination, Real Estate, Regulatory Compliance, Requirements Validation/Verification, Service Delivery, Service Level Agreement (SLA), State Laws and Regulations, Supplier Relationship Management (SRM), System Operations, Systems Administration/Management, Systems Maintenance, Taxonomies, Team Lead/Manager, Vendor/Supplier Management, Vendor/Supplier Relations
LOCATION
Seattle, WA
POSTED
30+ days ago
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Lab & Facilities Program Administrator - JLL
What this job involves: We are seeking a Lab & Facilities Program Administrator to serve as the central point of escalation and vendor management for laboratory and building services operations. This role combines strategic program oversight with hands-on CMMS management and client service delivery, ensuring optimal performance of laboratory equipment, building systems, and vendor partnerships.
What your day-to-day will look like:
Serve as primary escalation contact for all program-related issues and strategic decisions
Participate in regular lab walkthroughs to validate status of lab instrumentation and ensure ongoing CMMS date integrity through lab asset counts
Support the Facilities Team in coordinating maintenance activities and scheduling
Coordinate with vendors and service providers, including escorting when necessary
Maintain CMMS data integrity and oversee comprehensive asset management system and asset taxonomy
Perform routine laboratory maintenance tasks including equipment cleaning and calibrations where possible
Maintain accurate documentation and reporting for all maintenance/calibration activities
Support vendors with systems maintenance and general repairs
Coordinate and schedule maintenance activities with minimal client disruption
Provide direction to vendors, facilities staff, and service providers
Order supplies and materials for maintenance teams and laboratory operations
Required Qualifications
Associate's degree or equivalent experiencein Engineering, Facilities Management, Laboratory Sciences, or related field
2-4 years of experiencein one or more of the following areas: Laboratory environment operations, Metrology or calibration services, Facilities management or building operations, and Vendor management or administrative support
Basic understanding of CMMS systems or willingness to learn
Exceptional customer service
Proficiency in Microsoft Office Suite
Vendor relationship management experience
Basic project coordination
Able to prioritize multiple tasks effectively
Able to perform physical labor including bending, lifting (50+ lbs.)
Preferred Qualifications:
Advanced proficiency in CMMS administration, including system configuration and reporting
Experience managing multi-vendor contracts and service level agreements
Experience with laboratory instrumentation maintenance, calibration protocols, and compliance requirements
Familiarity with building automation systems, HVAC controls, and critical facility infrastructure
Experience managing 24/7 operations or on-call service environments
Demonstrated ability to lead cross-functional teams and influence without direct authority
Location: Seattle, WA
Work Schedule: Day shift, Monday through Friday onsite. 24/7 on call coverage as per rotation schedule.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.
Estimated compensation for this position:
70,000.00 - 85,000.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site -Seattle, WA
Job Tags:
Analytical Thinking, Analytical Thinking, Asset Management Systems, Automation Systems, Build Automation, Building Automation Systems, Building Operations, Building Services, Client Service, Collaboration, Communication, Compliance Awareness, Compliance Requirements, Computerized Maintenance Management Systems (CMMS), Customer Delivery, Customer Service, Documentation Reporting, Documentations, Facility Management, General Repairs, HVAC Controls, Instrument Repairs, Laboratory Instrumentation, Laboratory Maintenance, Laboratory Operations {+ 18 more}
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
About the Company
J
JLL
JLL is a financial and professional services firm specializing in commercial real estate services and investment management. We create value for companies and institutions that invest in and use real estate. With 60,000 employees across 280 corporate offices worldwide, we serve the local, regional and global real estate needs of corporates and investors in more than 80 countries. Our integrated services offering is grounded in expertise in all property types, a deep understanding of real estate markets and capital markets, and is coordinated and consistent across geographies.
COMPANY SIZE
10,000 employees or moreINDUSTRY
Real Estate/Property Management
FOUNDED
1783