Administrative Skills, Calendar Management, Communication Skills, Computer Skills, Conferences, Detail Oriented, Documentation, English Language, File Maintenance, Interpersonal Skills, Japanese Language, Mail Processing, Microsoft Office, Multilingual, Multitasking, Onboarding, Operational Strategy, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Purchasing/Procurement, Record Keeping, Reporting Skills, Team Player, Telephone Skills, Travel Planning
We are seeking a skilled and motivated Japanese/English Bilingual Office Assistant to join our team. The ideal candidate will be fluent in both Japanese and English, possessing strong organizational and communication skills. As a Japanese/English Bilingual Office Assistant, you will play a crucial role in maintaining efficient office operations and facilitating effective communication.
Responsibilities:
• Assist in daily office operations, including answering phones, handling emails, and managing correspondence in both Japanese and English.
• Provide administrative support, such as scheduling meetings, preparing documents, and maintaining files.
• Serve as a liaison between English-speaking and Japanese-speaking staff, ensuring clear communication and understanding.
• Translate documents, emails, and other materials accurately between Japanese and English.
• Assist in coordinating travel arrangements, including flights, accommodations, and itineraries.
• Manage office supplies and inventory, and assist in procurement as needed.
• Help organize and prepare for meetings, conferences, and events, both in-house and external.
• Support HR-related tasks, such as onboarding documentation and maintaining employee records.
• Assist in preparing reports and presentations in both languages.
• Contribute to the maintenance of a positive and collaborative office environment.
Qualifications:
• Proficiency in both written and spoken Japanese and English is essential (Japanese and English bilingual fluency required).
• Proven experience in an administrative or office support role.
• Strong computer skills, including MS Office Suite.
• Excellent organizational and multitasking abilities.
• Detail-oriented and strong problem-solving skills.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively.
• Cultural sensitivity and the ability to navigate between both languages seamlessly.
• Flexibility to adapt to changing priorities and responsibilities.
Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.
We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. All offers of employment may be contingent upon successful completion of a background check in compliance with applicable laws.
We prioritize direct applicants; third-party resumes may not be reviewed.