IP Prosecution Docketing Clerk & Administrative Assistant

Intellectual Property Prosecution Docketing Clerk & Administrative Assistant

Remote (U.S.) | Full‑Time

Bochner PLLC is a fast‑growing, entrepreneurial law firm seeking a highly detail‑oriented professional to support our expanding Intellectual Property practice. This dual‑role position combines IP docketing (65%) with administrative and billing coordination support (35%), working closely with attorneys, paralegals, and our Finance team.

About the Role

In this key operational role, you will manage a high‑volume IP docket (patents, trademarks, copyrights), maintain accurate client and matter data, support daily administrative workflows, and act as a liaison between Finance and clients for billing inquiries. Experience with AppColl is strongly preferred.

What You'll Do

IP Docketing (65%)

• Manage daily USPTO/WIPO/foreign associate correspondence
• Calculate and calendar prosecution deadlines
• Review filings for accuracy and maintain docket integrity
• Generate docket reports and flag urgent deadlines
• Support portfolio transfers and maintain data in AppColl + Clio

Administrative Support (35%)

• Manage calendars, schedule meetings, and assist with travel
• Prepare/proofread correspondence and maintain digital files
• Support expense reports, timesheets, and internal communications
• Coordinate with vendors, court reporters, and foreign associates
• Liaise with Finance and clients regarding billing questions
• Assist with prebills, documentation, and invoice workflows

What We're Looking For

• 2+ years of IP prosecution docketing experience (required)
• Strong knowledge of U.S. IP rules, deadlines, and procedures
• High proficiency with AppColl (preferred)
• Administrative assistant or legal assistant experience
• Excellent communication and organizational skills
• Strong attention to detail and ability to manage competing priorities

Compensation & Benefits

• Salary: $50,000-$60,000, depending on experience and location
• Health, dental, and vision insurance; 401(k)
• Fully remote work environment
• Opportunity to grow within a rapidly expanding IP practice

Employment is contingent on successful completion of background check.