International Coordinator
Iconma
Bolingbrook, IL
JOB DETAILS
LOCATION
Bolingbrook, IL
POSTED
1 day ago
Responsibilities:
Administrative Support:
- Manage executive and team calendars, coordinate meetings, prepare agendas, and organize domestic and international travel logistics.
- Ensure timely communication and follow-up on key actions and deliverables.
- Maintain professionalism and accuracy across all administrative interactions.
- Support cross-functional and international projects by maintaining project plans, timelines, schedules, and deliverables using tools such as SharePoint, Monday.com, or Smartsheet.
- Track project milestones and dependencies, escalating risks or delays when necessary.
- Partner with global stakeholders to ensure alignment and on-time execution.
- Maintain a centralized project documentation repository to ensure version control and accessibility.
- Prepare, edit, and format professional documents, meeting summaries, and reports with a focus on clarity, structure, and visual presentation.
- Monitor and track unresolved issues, action items, and project risks.
- Serve as a liaison across international and cross-functional teams to support communication flow, collaboration, and consistency.
- Foster a positive, inclusive, and solutions-oriented team environment.
Requirements:
- Minimum 2+ years of experience in a project management or project coordination role, with proven ability to manage timelines, deliverables, and cross-functional dependencies.
- Minimum 2+ years of experience supporting multiple leaders with calendar management, scheduling, and travel coordination.
- Experience using SharePoint, Monday.com, and/or Smartsheet for project management, tracking, and document organization.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with excellent editing and document formatting abilities to ensure professional presentation and aesthetic consistency.
- Highly organized, adaptable, and detail-oriented with the ability to prioritize in a fast-paced environment.
- Demonstrated ability to work independently and collaboratively with global teams.
- Friendly, approachable, and professional demeanor.
- Bi-lingual proficiency (written and verbal) a plus; language(s) based on business need.
- Positive attitude and commitment to supporting a collaborative, high-performance culture.
Why Should You Apply?
- Health Benefits
- Referral Program
- Excellent growth and advancement opportunities
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
About the Company
I
Iconma
ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.
- Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
- Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
- Founded in 2000
- 2000+ Employees
The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.
COMPANY SIZE
2,000 to 2,499 employeesINDUSTRY
Management Consulting Services
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
FOUNDED
2000
WEBSITE
https://www.iconma.com/