IMMEDIATE OPENING: Administrative Assistant
Valley Catholic Elementary School
Beaverton, OR
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JOB DETAILS
LOCATION
Beaverton, OR
POSTED
22 days ago
This position supports the daily operations of the school office while promoting a faith-filled environment grounded in Catholic values. The Administrative Assistant ensures accurate attendance reporting, effective communication with families, student health and safety support, and coordination of school programs and events.
Benefits:
- Medical/Rx/Vision Insurance
- Dental Insurance
- Basic Life AD&D Insurance & LTD
- Flex Spending for Medical & Dependent Care
- 403(b) Plan with Employer Contribution
- Employee Assistance Program
Front Office
- Greet and assist students, parents, staff, and visitors in a professional and friendly manner.
- Provide assistance to students who are ill, arriving late, or leaving early.
- Answer and direct incoming phone calls and email.
- Track daily attendance and communicate with families regarding absences when necessary.
- Manage visitor check-in procedures.
- Manage ID badges, substitute technology, and secure records.
- Maintain a clean, organized, and welcoming front office environment.
Administrative support
- Provide administration support to the school team.
- Maintain student records in accordance with school policies and confidentiality standards.
- Provide daily operation reports to the principal including attendance and absences.
- Prepare and distribute school communications (e.g., Friday Five newsletter).
- Assist with the coordination of report cards, progress reports, conferences, and re-enrollment process.
- Maintain accurate and organized student records and cumulative files.
- Oversee and maintain accurate student immunization records, ensuring all documentation meets school and state compliance requirements.
- Support required diocesan and NCEA reporting.
- Assist with scheduling meetings, events and school activities, as needed.
- Prepare correspondence, reports, forms and internal communication.
- Comfortable leveraging technology to streamline workflow and support team operations.
- Manage incoming and outgoing mail and deliveries.
- Maintain overall tidiness of the office, health room and copy room.
- Provide basic care in the health room as needed and document all visits in accordance with school policy and confidentiality guidelines.
Student & Family Support
- Serve as a point of contact for parent inquiries.
- Support volunteer coordination.
- Assist with attendance tracking and documentation.
- Support enrollment, admissions and registration process.
- Coordinate communication between families and faculty as needed.
Event & Community Support
- Support enrollment and admissions processes.
- Assist with major school events (Open House, Jog-a-Thon, Christmas concerts, school photos, conferences).
- Participate in the coordination of beginning- and end-of-year procedures.
Qualifications
Education & Experience Required
- High school diploma or equivalent.
- 2 years administrative or office, or customer service experience.
- Strong written and verbal communication skills.
- Excellent organizational and multitasking skills.
- Ability to manage competing tasks effectively.
- Ability to maintain confidentiality and exercise sound judgement.
- Comfortable working in a busy environment with young children.
- Analytical problem-solving skills.
- Customer service mindset rooted in hospitality and grace.
- Ability to multitask in a fast-paced school environment.
- Collaborative spirit with faculty, staff, parish, and families.
The person employed for this position must be able to verify identity, employment authorization, complete a background check, and complete a fingerprint check.
SSMO Sponsored ministries encourage people from all backgrounds, communities, and industries to apply.
About the Company
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