Hybrid Administrative & Recruitment Assistant

Hybrid Administrative & Recruitment Assistant ASAP!!

Job Summary

This entry level position plays a key role in the organization, supporting both administrative operations and recruitment efforts. Must have a high level of customer service mindset. The ideal candidate is highly organized, detail-oriented, and confident in managing multiple systems and responsibilities. This is a long-term opportunity with strong potential for growth and increased responsibility over time.

Compensation:

• Starting pay: $25 per hour, plus have the ability to work overtime as needed and available

• Opportunities for additional compensation based on commissions

Benefits:

• Health insurance (BCBS)

• Dental Discount benefit

• Paid time off, sick days, paid holidays, vacation days

Schedule

• Full-time, Monday–Friday with a flexible 9:00 AM – 5:00 PM schedule

• Hybrid work opportunity available after successful completion of training

Key Responsibilities:

• Manage emails, calendars, and daily office operations to ensure smooth workflow

• Post and manage job listings across multiple platforms; assist in training and onboarding new recruiters

• Answering the phones or incoming sales calls

• Utilize the company’s CRM and ATS systems to support recruiting efforts and maintain accurate records

• Screen resumes and organize candidate pipelines efficiently

• Schedule and coordinate interviews between candidates and hiring managers

• Communicate with candidates throughout the hiring process, including follow-ups and status updates

• Maintain and update applicant tracking systems (ATS) with accurate candidate information

• Keep company databases, files, and records organized and up to date

• Assist with background checks and reference checks as part of the hiring process

• Support recruiters with candidate sourcing and overall recruitment needs

• Communicate effectively with team members, candidates, clients, and vendors

• Troubleshoot and resolve basic technical issues as they arise

• Maintain a clean, organized, and efficient office environment at all times

• Coordinate with vendors to support daily office and operational needs

• Provide daily updates and report directly to the owner on tasks, progress, and recruiting activity

• Occasionally assist with sending a bill through quickbooks

Qualifications:

• Extremely strong computer skills with the ability to quickly learn and navigate multiple systems and platforms

• Ability to learn and operate CRM and ATS systems, as well as other office applications, and train new recruiters on their use as needed

• Confident in identifying, troubleshooting, and escalating technical issues when necessary

• Strong written communication skills with the ability to write and proofread job descriptions and other documents, utilizing AI tools to improve accuracy and efficiency

• Exceptional attention to detail with the ability to identify errors and ensure accuracy across all work

• Excellent verbal communication skills; well-spoken, confident, personable and professional when interacting with clients and candidates

• Ability to oversee recruiter activity, provide guidance, and report updates to the owner as needed

• Comfortable managing and coordinating daily operations within a Zoom workspace

• Ability to track, analyze, and report weekly metrics and performance data

• Strong time management skills with the ability to multitask and prioritize effectively

• Professional demeanor with the ability to handle confidential information with discretion

• This is a key role within the organization, offering a long-term opportunity for growth and advancement

• Mininum of Associate’s degree in Business or a related field preferred; college graduates are encouraged to apply

• Room for growth!