Hybrid Accounts Payable Specialist

Accounts Payable Specialist
Grand Rapids, MI
$50,000 - $60,000
Full-Time | Hybrid Schedule

A growing and collaborative organization in Grand Rapids is seeking an Accounts Payable Specialist to join their accounting team. This role is ideal for someone who enjoys working in a structured AP environment, managing invoice workflows, and collaborating with internal teams on project-related invoices. The company offers a supportive, team-oriented culture and a flexible hybrid schedule.

Accounts Payable Specialist Key Responsibilities

Invoice Processing

• Manage the Accounts Payable inbox and upload invoices into the accounting system
• Process vendor invoices and ensure proper documentation and approvals
• Perform three-way matching by reconciling purchase orders with invoice and receiving records within the system
• Enter and process payments in a timely manner
• Manage project-related invoices, ensuring they are routed to the appropriate project manager when necessary

Reconciliations

• Reconcile Accounts Payable accounts and maintain accurate vendor balances
• Work with global sister companies and assist with reconciliation processes involving foreign currencies
• Monitor invoice due dates and coordinate with international teams across time zones (approximately a six-hour time difference)

Accounts Payable Specialist Qualifications

Minimum Requirements

• Associate’s degree in Accounting, Finance, or related field
• Experience managing an AP inbox/mailbox workflow
• Hands-on experience with three-way matching and invoice processing
• Strong attention to detail and ability to manage invoice volume efficiently

Preferred Qualifications

• Experience with Microsoft Dynamics, ideally Navision
• Bachelor’s degree in Accounting or Finance
• Knowledge of GAAP principles and basic accounting postings