HVAC Office Assistant

Join Our Team as an Administrative Assistant at Progressive Mechanical Services!

Are you driven, organized, and motivated by seeing your work make a real impact? Progressive Mechanical Services, a locally owned HVAC/R company established in 2017, is looking for an Administrative Assistant who enjoys supporting leadership, improving day-to-day processes, and helping a growing company run smoothly.

In this onsite, internal role, you'll support our office operations by assisting the business owner and bookkeeper with daily administrative and clerical tasks. This position is ideal for someone who enjoys structure, multitasking, and being a key part of a small, close-knit team.

Pay Range: $22.50 - 25.00 hourly

Comprehensive Benefits:

• We offer 50% employer-paid medical, plus dental and vision coverage
• 401 with Match: Plan for retirement with our 401(k) and 3% company match
• Paid time off and paid sick time with accrual starting day one
• Paid holidays

Why You'll Love It Here:

• Locally Owned and Operated
• An innovative, people-first culture that values growth, initiative, and continuous improvement
• Real Opportunity for growth and advancement - join a small, growing team where your skills can lead to advancement
• Stable role with predictable hours
• Annual Holiday Bonuses

Position: Office / Administrative Assistant

Schedule: Monday through Friday, 7:00 - 4:30pm

Your Role as an Administrative Assistant

• Provide administrative and clerical support our office operations
• Assist with data entry, filing, and maintaining organized digital and paper records
• Support scheduling, work order processing, and internal documentation
• Help prepare invoices, reports, and basic accounting-related paperwork
• Ensure accuracy and organization across office systems and processes
• Maintain confidentiality and professionalism in handling company information

What We're Looking For:

• Proven experience in an administrative, clerical, or office support role
• Experience in the construction, HVAC, or service-based industries is highly preferred
• Strong proficiency in Microsoft Office (Outlook, Word, Excel) and general office software
• Tech-savvy with the ability to quickly adapt to new software and digital tools
• Ability to multitask and prioritize in a fast-paced environment
• Reliable, punctual and dependable
• Strong communication skills and a team-first mindset

Preferred Qualifications:

• Familiarity with invoicing, work orders, or basic bookkeeping support

Ready to join a family-oriented team where your leadership and expertise make a real impact? Apply today - we can't wait to meet you! (All applicants must apply online-no walk-ins, phone calls, or in-person submissions will be accepted.)