Human Resources Coordinator

We are seeking a dedicated Office & HR Coordinator to join our clients dynamic organization. This vital role combines administrative excellence with comprehensive human resources management, ensuring smooth daily operations and fostering a positive, compliant workplace environment. The ideal candidate will be proactive, organized, and possess a strong understanding of HR processes, employee relations, and office administration with hands on manufacturing experience.

This position offers a salary of $55K-$65K + benefits like health, dental, vision, 401K, life insurance, referral program and more!

Apply today for this great opportunity where your skills and HR expertise will directly impact the company's success.

Responsibilities include but are not limited to:

• Manage office operations including clerical tasks, filing, and maintaining office supplies.
• Serve as the primary point of contact for phone systems and ensure effective communication within the office.
• Provide administrative support to Operations Managers and lead hands.
• Assist in the onboarding process for new employees.
• Participate in the development and implement office policies and procedures to enhance efficiency.
• Set up and maintain all personnel files, tracking items like physicals, training, and timekeeping.
• Manage workflow to ensure payroll transactions are processed accurately and timely.
• Manage and organize both physical and electronic files, documents and records.
• Handle phone calls, correspondence, and employee inquiries with professionalism and courtesy.
• Effectively partner with Human Resources Manager to develop, monitor, and analyze recruitment related strategies, identify talent needs, job duties, qualifications and skills.
• Lead hiring activities to include the job posting process, sourcing, reporting and background check compliance.
• Conduct on-going analyses of recruitment initiatives to identify areas for improvement.
• Coordinate and attend career related events.
• Possess working knowledge of employment laws, as well as HR policies and procedures which relate to recruitment and hiring.
• Prepare time sheets, review weekly Temp Labor invoices and forward to HR and manage payment weekly.
• Executing daily recruiting activities, such as contacting qualified potential candidates through phone screening and setting up first and second in-person interviews.
• Identifying technically qualified candidates based on capability and fit within the organizational culture.
• Partners with employees and management to communicate various Human Resources policies, procedures, laws, standards and government regulations through various communication platforms.
• Assists in monitoring the performance appraisal process.
• Conduct new employee orientation training.
• Maintain Human Resource Information System records and compile reports from database.
• Maintain employee’s personnel files in compliance with applicable legal requirements, keeping employee records up-to-date by processing status changes in a timely fashion.
• Organize company events such as company barbecue, service awards, etc.

Required Qualifications & Skills:

• Bachelor’s Degree in management or Diploma in Human Resources;
• 2-5 years of progressive working experience as an office administrator or HR coordinator in a fast-paced manufacturing or industrial environment;
• Proven experience in office management or a similar administrative role;
• Ability to prioritize and manage multiple projects with attention to detail;
• Proficient with MS Office Suite, HRIS, and Applicant Tracking Systems, office management software and phone systems;
• Excellent time management skills with the ability to prioritize tasks effectively;
• Strong interpersonal skills to foster a positive work environment and communicate effectively with team members;
• Knowledge of US employment laws is a plus;
• Self-starter and energetic with initiative, professionalism and sound analytical and problem-solving skills;
• Ability to maintain information in confidence and exercise good judgment;
• Ability to be self-managing, show a commitment to a task, strong work ethic;
• Excellent attention to details, communication, prioritizing, and organizational skills;
• Knowledge of basic business knowledge and management principles involved in strategic planning;
• Ability to work in a demanding fast paced environment with aggressive timelines;
• Must be able to travel to Canada at least a few weeks, as a part of onboarding as required.