Human Resources Assistant

Position Summary
The HR Assistant provides hands-on support across payroll and core HR operations, ensuring accurate processing, compliance, and a positive employee experience. This role partners closely with HR and Payroll leadership to support a multi-state workforce in a fast-paced, deadline-driven environment.

Key Responsibilities

• Support end-to-end payroll processing for a multi-state employee population, ensuring accuracy, timeliness, and compliance

• Assist with payroll administration including union payroll requirements, garnishments, deductions, audits, and regulatory reporting

• Maintain and validate payroll and employee data in HRIS/payroll systems (UKG, ADP or similar)

• Audit payroll data, reconcile discrepancies, and generate detailed payroll and compliance reports

• Support the full employee lifecycle including onboarding, job and pay changes, benefits administration, leave tracking, and terminations

• Ensure compliance with federal, state, and local employment regulations across multiple jurisdictions

• Maintain accurate employee records while handling sensitive and confidential information

• Provide day-to-day HR operational support and serve as a reliable resource to employees and managers

• Step in to support payroll and HR operations independently as needed during leadership absences

Qualifications

• 3+ years of HR and/or payroll experience supporting a large, multi-state workforce

• Experience processing payroll for 600+ employees across multiple locations and states

• Knowledge of union payroll environments and related compliance requirements preferred

• Hands-on experience with payroll systems such as UKG and ADP

• Strong Excel skills, including formulas and reporting for data validation and analysis

• High attention to detail with the ability to meet strict deadlines

• Strong problem-solving skills and a proactive, collaborative approach