Human Resource Operations - Administrative Assistant
Kimley-Horn
West Palm Beach, Florida
Kimley-Horn is looking for a Human Resource Operations - Administrative Assistant to join our West Palm Beach, Florida (FL) office on their HR team! This is not a remote position.
Responsibilities:- Oversee labor law poster program, anti-harassment audits, and support annual retraining initiatives
- Assist with handbook revisions and maintenance of policies and guides
- Coordinate CPR training and manage AED and fire extinguisher maintenance program
- Support and ensure program compliance for various safety-related programs, such as annual safety inspections, evacuation plans, OSHA postings, etc.
- Manage team travel arrangements, expense reports, and calendars
- Support troubleshooting and day-to-day requests for the third-party background check provider
- Provide support across the HR Operations team, including overflow support for HR Helpdesk
- Create and update training materials and presentations for Compliance, Safety, and other HR Operations-related topics
- Support Request for Proposal responses as needed
- Excellent task management, problem-solving, and analytical skills
- Ability to proactively prioritize tasks and handle multiple assignments concurrently
- Work individually and within a team environment
- Excellent communication and interpersonal skills
- Strong attention to detail
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, etc.)
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!
Key Benefits at Kimley-Horn
- Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
- Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
- Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
- Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
- Professional Development: Tuition reimbursement and extensive internal training programs.
- Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
About the Company
Kimley-Horn
Kimley-Horn keeps two groups of people at the center of its business: its clients and its staff. Past president Ed Vick said, "We have no reason to exist except to serve our clients." That intense focus on providing quality to the people we serve has made Kimley-Horn one of the nation's top consulting firms in every discipline we practice.
But the firm's core purpose, articulated by its leadership and lived out daily, is "to provide an environment for our people to flourish." We know that people are fulfilled, motivated, and challenged in different ways. In order to foster our individual aspirations, we support our people as they grow into roles and take on responsibilities that are important to them. Growing professionally, having fun with our colleagues, and finding satisfaction in our work are central to our way of life.
To that purpose we add core values: "honesty, integrity, and ethics; exceptional client service; high expectations; sharing and caring; sustained profitability." Our core values and core purpose provide a foundation for the way we approach our business. Our vision is long-term and our expectation is always to perform with quality, for the sake of both groups at the center of our firm.
Through their work, our people discover untapped talents and interests. At Kimley-Horn we work hard to allow that to happen. We have college students who started as traffic engineers now working on ITS projects. We have former administrative assistants who are now human resources professionals and former marketing coordinators who are now transportation planners.
We provide the environment. We want you to take advantage of it and flourish!