HR Shared Services Specialist

HR Shared Services Specialist

Job Summary: Talent Software Services is in search of an HR Shared Services Specialist for a contract-to-hire position in Burnsville, MN. The opportunity will be one year with a strong chance for a long-term extension.

Position Summary: Client is at the forefront of advancing power solutions, charged and driven by a committed, dynamic team, tackling complex challenges, and creating innovative solutions. We're looking for motivated, driven, and talented individuals eager to be part of the future of power. Safety and integrity aren't just buzzwords, they are the north star guiding us as we aspire to wow our customers every day. We've created power solutions that are not only durable and unique but are also the result of exciting teamwork from every corner of our organization. Individually and collectively, every team member at client plays for each other and strives to deliver unmatched value and 100% accuracy to our customers every single day. Our cutting-edge headquarters is in Faribault, MN, a facility that is partially solar and wind powered by our own microgrid! Together, we are client, where we power the future and nurture innovation for a brighter tomorrow. Client's team members are our most important asset, and we are seeking an HR Shared Services Specialist based at our Burnsville, MN office. Operating under the general direction of the HR Director, the HR Shared Services Specialist (Contract) provides centralized administrative and compliance support across HR operations. This is a contract position with an anticipated duration of 12 months, with potential for extension based on business needs. This position ensures accurate, consistent, and compliant processing of HR transactions while relieving administrative workload from HR Business Partners and Centers of Excellence. The position focuses on onboarding compliance, HR systems administration, acquisition support, leave administration, and HR-related logistics.

Primary Responsibilities/Accountabilities:

• Execute and maintain compliant onboarding and employment verification processes, including I-9 administration and required reporting.
• Perform accurate HR system transactions, data updates, and documentation management to ensure system integrity.
• In coordination with HR partners, support acquisitions and employee transitions by coordinating offers, onboarding activities, and system access.
• Support leave-of-absence processes in coordination with vendors and internal HR partners to ensure compliance and timely processing.
• Manage centralized HR supplies and branded materials to support cost control, inventory tracking, and consistent distribution.
• Serve as a centralized point of contact for HR operational inquiries, ensuring clear communication and reliable execution.
• Support talent acquisition operations by posting and managing open positions, coordinating recruitment-related administrative activities, and ensuring accurate tracking and documentation within HR systems.
• Support additional HR operational activities as needed to meet organizational priorities and service-level expectations, while identifying opportunities for process improvement and optimization.
• We are looking for people who believe in our guiding principles and values of:
  • Safety – We believe everyone should leave client facilities in the same or better condition than when they arrived.
  • Integrity – We're honest, transparent, and committed to doing what's right.
  • Customer focus – We have a relentless focus on our customers and their success.
  • Right with speed – We use good judgement, make thoughtful decisions quickly, and execute them with purpose and intensity.
  • Play for each other – We're a team. We show up for each other and we know that through teamwork we achieve greatness.
  • Champion change – We know adaptation and improvement are requirements to survive and to thrive.
  • Enjoy the journey – We create an environment where our team feels appreciated and has fun along the way.

Qualifications:

• Education: Associate's degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• Experience: 3–5 years of experience in HR Operations, HR administration, or shared services.
• Working knowledge of employment compliance requirements, including onboarding, employment verification, and recordkeeping.
• Experience Supporting HRIS platforms and executing high-volume system transactions with accuracy.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities in a deadline-driven environment.
• Proficiency with Microsoft Excel and comfort working with data files, reports, and bulk updates.
• Clear, professional communication skills and the ability to collaborate effectively across HR, IT, and business teams.

• Familiarity with leave-of-absence administration and coordination with third-party vendors preferred.
• Experience supporting talent acquisition operations, including posting and managing open positions, coordinating recruitment-related administrative activities, and maintaining accurate system documentation.
• Prior experience in a shared services or centralized HR model.
• Experience supporting multi-location or manufacturing environments.
• Experience with HRIS platforms such as Workday, ADP, UKG, or similar systems