HR Operations Manager
Vaco LLC
New Hope, PA
Role: HR Operations Manager
Salary: $90,000 - $100,000/annually + Bonus & Benefits
**Preferring a candidate who is fluent in German
Location: New Hope, PA (2 days a week onsite)
Key Responsibilities:
Benefits Support
- Ensure benefits programs comply with all applicable federal and state laws, including ERISA, HIPAA, COBRA, FMLA, ACA, and IRS regulations.
- Prepare and submit required compliance filings (e.g., 5500 forms, ACA reporting).
- Support internal and external audits by providing documentation and data as needed.
- Manage our benefits administration, including enrollments, changes, and employee inquiries.
- Direct the annual benefits open enrollment and compliance reporting.
- Liaise with benefits providers, consultants, and third-party administrators.
- Evaluate benefit plan performance, utilization, and employee satisfaction to identify improvement opportunities.
- Assist with the renewal and negotiation process for benefits plans and contracts.
- Prepare and process payroll on a weekly, biweekly, or monthly basis, depending on company schedule.
- Validate employee timecards, pay rates, deductions, and benefits contributions.
- Review and reconcile payroll reports to ensure accuracy before final submission.
- Process off-cycle payments, bonuses, commissions, and adjustments as needed.
- Maintain accurate payroll records in accordance with company policies and legal requirements.
- Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System).
- Process employee onboarding, transfers, promotions, and terminations.
- Manage employment verification requests and employee documentation.
- Ensure HR policies and procedures are correctly implemented and followed.
- Ensure compliance with local, state, and federal employment laws and company policies.
- Prepare HR metrics and reports, such as headcount, turnover, and absenteeism.
- Support audits (internal and external) by providing necessary documentation.
- Identify opportunities to streamline HR processes and improve operational efficiency.
- Support implementation and optimization of HR systems and tools.
- Contribute to the development and documentation of HR standard operating procedures (SOPs).
- Serve as a point of contact for employee questions related to HR policies, benefits, and payroll.
- Provide guidance on HR processes and promote positive employee experience.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.