HR Administrative Assistant

ADMINISTRATIVE SUPPORT ASSISTANT

JOB DESCRIPTION

Express Employment Professionals is currently recruiting for a temp to hire administrative assistant for a client company in Baltimore.

Summary of Position:

This position maintains and supports all office functions ensuring facility paper flow and documentation is complete and accurate. This position assists the Terminal Manager and the Payroll/HR Coordinator with day-to-day operations, reports, and special projects. The Administrative Support Assistant interfaces with all AWC staff and associates, corporate AWC associates, manufacturer representatives, and outside vendors. This is a general overview of the requirements for the position, it is not an all-inclusive list.

Essential Functions, Duties & Tasks:

· ​Provide office administrative support to operations and the human resource department

· Answer phones for facility

· Maintain office supply inventory and orders as needed

· Perform administrative duties for facility management team

· Operates plotter printer and creates documents for management team

· Creates power point presentations for Staff Meetings

· Coordinates office deliveries via outside vendors (ie UPS, FedEx)

· Orders small parts supplies for production and materials department

· Tracks associates corrective action points, and notified manager if associate reaches a critical level

· Produces weekly and monthly reports for management

· Assist management with weekly production reports (ie hourly quality reports)

· Accountable for all "Carpet Charts" for quality department

· Creates weekly power point reports for first point of rest, pre-inspection, and final inspection

· Accountable for updating and producing the BTC Issues Tracking List on a weekly basis

· Updates and distributes the weekly Torque Tracking Report and the Team KPI report

· Creates and distributes the Non-invasive Temp and Autonomous Preventative Maintenance Report

· Prints that TWTTP Report and forward to management staff

· Coordinates special events and completes project work for the location

· Organizes company picnics and party's (ie Christmas, Employee Appreciation...etc)

· Coordinates the food and beverages for meetings held at the BTC location

· Supports the Terminal Manager with accounts payable information and billing cycles

· Research and price shop small production tools and supplies

· Invoices monthly billing and completes all month end reports

· Provide operational support to customer as directed by facility management

· Import and export production totals to respective customer headquarters

· Complete all other duties assigned by management

Knowledge, Skills & Abilities Required:

· Able to remain calm during chaotic and stressful times

· Able to pay close attention to details and identify/correct mistakes

· Exhibit a high level of professionalism when interacting with other staff members, outside representatives, and customers

· Must possess excellent planning, analysis, and organizing skills

· Ability to communicate effectively

· Ability to keep confidential information private

· Excellent Microsoft Office skills (MS Word, Excel and Outlook)

· Knowledge of general office and business practices, equipment, and procedures

Education, Experience and Minimum Requirements:

· High school diploma or equivalent

· Valid driver's license

· Capable of sitting for extended periods of time

· Capable of performing repetitive tasks

· Excellent computer skills with Excel, Microsoft Word, and email

· Excellent verbal and written communication skills

· Good and regular attendance

Preferred Requirements:

· ​Payroll experience desired