House Manager & Personal Assistant

Job Title: House Manager & Personal Assistant

Location: Boca Raton, FL 33486

Employment Type: Part-time (20-25 hours/week)

Schedule: Tuesday-Friday, 10:00 AM - 4:00 PM

Compensation: $35–40/hour

Start Date: ASAP

Requirements

• Can maintain a smoke-free environment
• Reliable transportation required; Mileage reimbursement provided for work-related errands.

About Us

I'm a busy, entrepreneurial individual based in Boca Raton, FL, and I truly value efficiency, high standards, and attention to detail in both my work and personal life. My schedule is a mix of working from home and in the office, with occasional travel, so having a well-organized, smoothly running home is essential to keeping everything in balance.

My home is my sanctuary, and I love maintaining an environment that feels calm, inviting, and thoughtfully managed. I believe in creating systems that allow everything to run effortlessly behind the scenes, and I'm looking for someone who can help make that happen.

This role is all about household management and organization, including vendor coordination and providing administrative and personal assistant support as needed. Meal planning and preparation will also be important, as I rely on having consistent, healthy meals throughout my busy week.

If you enjoy bringing order to a dynamic environment, take pride in your work, and have a proactive, detail-oriented mindset, this could be a wonderful opportunity to be part of a home that values both structure and warmth.

Who You Are

You're the kind of person who notices what needs to be done before being asked, and you take pride in handling it. We're looking for someone who is organized, proactive, and naturally holds themselves to a high standard, while still being flexible and able to roll with whatever the day brings.

You're a natural problem-solver who thinks a few steps ahead, and you're comfortable taking initiative without needing a lot of direction. This is a hands-on role, so someone who enjoys jumping in, taking ownership, and keeping things moving will really thrive here.

You're confident working independently, but also clear and direct when it comes to communication. You have a strong eye for detail, and nothing really slips past you. Being comfortable in the kitchen is also important—you'll play a key role in meal planning and prep.

Above all, you're professional, self-motivated, and energized by being part of a busy, fast-paced household where your work truly makes a difference.

Key Responsibilities

Household Management & Organization

• Create and maintain household organization systems (closets, storage, pantry, etc.)
• Reset and tidy rooms daily; ensure home is prepped for cleaning services
• Oversee household schedules and calendars
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Supervise or coordinate with service providers/vendors (handymen, landscapers, pool maintenance)
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Maintain indoor plants

Administrative & Personal Assistant Support

• Help with travel planning, scheduling, and logistics
• Manage calendars and reminders
• Assist with coordination of events, appointments, and guest prep
• Provide administrative support for the business, including calendar management and scheduling
• Provide business project management support as needed
• Assist with vitamin/peptide inventory management
• Note-taking for calls, as needed

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Meal Planning & Preparation

• Plan and prep healthy meals/snacks
• Batch-cook meals twice weekly to cover the full week's meals
• Shop for groceries and meal-related items
• Clean the kitchen post-prep and manage kitchen tidiness

Laundry & Linen Care

• Manage all laundry care, including washing, drying, folding, and organizing laundry
• Iron, steam, and prepare outfits as needed
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle special care for delicates

Vehicle Management

• Schedule and oversee maintenance, oil changes, and inspections
• Ensure vehicles are fueled, cleaned, and organized
• Track registration, insurance, and service schedules

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, landscapers)
• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across one or multiple properties
• Oversee outdoor spaces and seasonal maintenance needs
• Serve as primary contact for vendors or guests
• Oversee property-specific systems (e.g., HVAC, security, pool maintenance)

Deep Cleaning & Special Projects

• Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Clean humidifiers, washing machines, and air purifiers monthly
• Organize special projects: seasonal decorations, gear rotation

How to Apply

If you're interested in this position, please submit:

• A brief intro letter explaining why you'd be a great fit for this role
• Your updated resume
• Three professional references with contact info

This role requires a background check.