House Manager & Family Assistant (with Meal Prep & Event Coordination Support)

Job Title: House Manager & Family Assistant (with Meal Prep & Event Coordination Support)

Location: Cincinnati, OH 45208

Employment Type: Part-time (20-25 hours/week)

Proposed Start Date: ASAP

Compensation: $30–35/hour, based on experience

Requirements:

• Can maintain a smoke-free environment
• Has reliable transportation (mileage reimbursement provided for errands completed during working hours)
• Comfortable around cats and teenagers
• Enjoys home organization and taking a home organization project from start to finish

Proposed Schedule:

• Monday, Wednesday, Thursday: 9:00 am – 3:00/4:00 pm
• Additional hours on Friday if needed for event preparation or extra tasks

About Our Family:

We are a warm and busy family, with four children—one in college and three high schoolers actively preparing for major milestones like graduation and college. Our household is full of transitions and excitement as we balance school, extracurriculars, and all the details that come with the next big steps in our children's lives.

Big pillars in our home are meal prep, home organization, and event planning. We're currently focusing on preparing for a graduation party, helping our kids get ready for the transition to college this summer, and organizing our summer travel. As a family, we value maintaining a peaceful, organized home environment that allows us to focus on spending quality time together. We understand the importance of structure and communication to keep everything running smoothly, and we strive to ensure that our home remains a welcoming space for all. We are looking for someone who can help us manage the logistics and provide support, so we can devote more time to family activities and milestones.

In addition to our busy household, we also have two indoor cats who are a beloved part of the family. As we continue to navigate this next chapter, we are seeking a compassionate, detail-oriented individual to help us keep everything on track while allowing us to focus on our family's growth and milestones.

What We're Looking For:

We're looking for someone who is:

• Calm, kind, and peaceful with a gentle personality
• Proactive and self-sufficient, able to problem-solve independently
• Detail-oriented and organized, with a genuine love for home organization and project completion
• Comfortable working in a busy household with teenagers and pets
• Able to manage logistics, meal prep, and household tasks efficiently
• Flexible and dependable, with the ability to adapt to our family's changing needs
• Someone who thrives on relieving the mental load for a family focused on milestones like graduation and college preparations
• Capable of taking initiative and seeing projects through from start to finish (whether it's event planning, organizing systems, or coordinating schedules)

Key Responsibilities:

Household Management & Organization:

• Create, manage, and maintain household systems (closets, pantry, storage, etc.)
• Reset and tidy rooms daily (e.g., load/unload dishwasher, wipe surfaces, vacuum high-traffic areas) and ensure the home is prepped for bi-weekly cleaning services
• Partner with the family regarding schedules/tasks using Skylight, ensuring tasks are updated
• Manage seasonal changes (clothing swaps, holiday décor, organizing storage unit)
• Prepare for events, including graduation party and college preparations
• Coordinate donations and pick-ups/drops and store returns

Inventory Management & Errands:

• Track and restock pantry, fridge, toiletries, and household supplies
• Create and manage running household supply lists
• Coordinate and manage orders from Amazon, Whole Foods, Target, etc.
• Run errands (grocery shopping, returns, gift shopping)

Mail Sorting & Package Deliveries:

• Open and sort incoming mail and packages
• Break down boxes and recycle as needed
• Ensure packages are properly stored or delivered to the appropriate areas

Meal Planning & Preparation:

• Weekly menu planning and creation (5 dinners a week) for a gluten-free family
• Shop for weekly groceries (including pantry staples and ingredients needed for weekly meals)
• Prepare dinner by getting all the ingredients prepped, so it is easier to execute and cook the meal
• One batch cooked weekly meal
• Prep healthy snacks for the week (e.g., cut veggies, fruit, hummus, etc.)
• Maintain kitchen cleanliness post-prep (wiping surfaces, cleaning dishes, etc.)
• Weekly fridge clean-out and wipe down (general tidiness and getting rid of old/expired food)

Laundry & Linen Care:

• Wash, dry, fold, and organize laundry (clothing, towels, bedding)
• Rotate linens weekly (refresh bedding, towels)
• Keep laundry area tidy and stocked with supplies

Pet Care:

• Feed cats daily and ensure water fountain is replenished
• Scoop litter box daily
• Restock pet supplies (food, litter)

Vendor & Property Oversight:

• Oversee seasonal upkeep of outdoor spaces (sweeping porches, leaf blowing)

Family Support & Child Assistance:

• Occasional after-school pick-up (20 minutes away)
• Assist with transportation and errands for children as needed

Deep Cleaning & Special Projects:

• Tackle occasional deep cleaning tasks (fridge, oven, baseboards, bathroom exhaust fan)
• Monthly cleaning of washing machine and dishwasher
• Assist with event planning (graduation parties, college-preparation, summer travel)

How to Apply:

Please submit:

• A brief letter explaining why you're a great fit for this role
• Your updated resume
• At least 3 professional references with contact information

This role requires a background check.