Healthcare Office Administrative Assistant

Job Summary:
We are seeking a highly organized, detail-oriented Healthcare Office Administrative Assistant to support daily operations and assist the business owner. The assistant will work on a part-time, independent contractor (1099) basis. This role supports the business owner with administrative operations, client communication, and training program coordination. The ideal candidate is organized, tech-savvy, and comfortable working both independently and in a dynamic healthcare education environment.

Job Description & Duties:
The Healthcare Office Administrative Assistant will play a key role in ensuring smooth office operations and delivering excellent service to clients and students. Responsibilities include:

• Perform general administrative support duties for the office owner, including scheduling, data entry, and document management

• Conduct client follow-ups and send appointment reminders to ensure consistent communication and engagement

• Assist with social media management and email marketing campaigns to promote services and training programs

• Support coordination and execution of CPR and CMT (Certified Medication Technician) training classes both online and in person

• Welcome new students and clients, assist with registration processes, and provide onboarding support

• Help manage student enrollment, including registering students with the Board of Nursing and maintaining accurate records

• Provide assistance during occasional on-site CPR training sessions

• Support online classes by assisting students with access, communication, and troubleshooting basic issues

• Maintain a professional, friendly, and organized office environment

Preferred Qualifications:

• High school diploma

• Strong communication and customer service skills

• Proficiency with email platforms, social media tools, and basic office software and technology

• Ability to manage multiple tasks and prioritize effectively

• Comfortable working in both in-person and virtual environments

Work Environment:
This position may include a mix of in-office responsibilities, support for online training programs and travel to nursing facilities for on-site CPR training. Occasional evening or weekend availability may be required depending on class schedules.

Additional Information:

• Contract 1099
• Part time, 20 hours a week
• Contractor is responsible for their own taxes, insurance, and equipment unless otherwise specified

This role is ideal for someone seeking flexible, part-time work while contributing to a growing healthcare training business. Occasional evening or weekend availability may be needed depending on training schedules.