Group Senior Administrative Assistant

Do you want to join an organization that invests in you as a Group Senior Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.  

As part of the CSG Administrative Support Team, this position provides administrative support to assigned Vice Presidents including our Senior Nursing Team. Professional presence, teamwork, and organizational skills are essential. Maintains Outlook calendars and email for leaders as assigned. Schedules meetings (internal/external to the organization) as requested. Flexible in supporting any office projects needing attention due to specific deadlines. Assists other administrative support staff as a backup and cross-training as needed. Promotes process improvements, and courteous environment within the department.

· Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested.

· Assists others with scheduling and travel, as requested.

· Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested.

· Maintains Outlook calendars and email as assigned.

· Prepares reports for company activities as required.

· Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed.

· Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.

· Maintains a master list of current personnel supporting division operations as assigned by division executives.

· Communicates changes to corporate personnel responsible for managing these lists.

· Coordinates and schedules activities for outside Board affiliations.

· Maintains the Division policy & procedure manuals.

· Answers phones and screens phone calls, assists and directs callers and takes messages.

· Maintains schedule of use of conference rooms.

· Sorts and distributes mail and other deliveries.

· Prepares packages for overnight delivery.

· Orders supplies as requested.

· Flexible in supporting any office projects needing extra attention due to specific deadlines.

· Assists other administrative support staff in projects and cross-coverage if needed.

· Practice and adhere to the HCA Code of Conduct and HCA Mission, and values.

Education and Experience

College Degree and two plus years of supporting executive level leaders preferred.

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Group Senior Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.