Grants and Financial Administrator
National Jewish Heal
Denver, CO
JOB DETAILS
LOCATION
Denver, CO
POSTED
30+ days ago
National Jewish Health is seeking a Senior Grants and Financial Administrator to join the Academic Affairs & Research Support Services team. This position leads financial and administrative activities for the department, serving as the go-to expert for grant management, core management, and compliance. The role manages all aspects of institutional, grant, and restricted funds with accuracy and integrity, including budget preparation, grant submission, reconciliation, forecasting, and compliance oversight.
The Ideal Candidate Will:
- Drive accurate financial management by applying strong accounting knowledge to budgets, forecasting, and reporting
- Deliver clear, well-organized communication to faculty, researchers, and staff to support successful projects and funding outcomes
- Streamline priorities and take proactive steps to meet critical deadlines in a fast-paced environment
- Build strong partnerships across departments to ensure smooth collaboration and problem-solving
- Maintain exceptional accuracy and attention to detail to meet strict regulatory and institutional requirements
- Create and implement efficient procedures, training staff to ensure consistent, compliant grant and cost management practices
As the leading respiratory hospital in the nation, National Jewish Health is pioneering a new era of preventive and personalized medicine. By combining comprehensive care, academic education, and groundbreaking research, we develop treatments that help patients live more productive lives. If you believe in Breathing Science is Life®, we invite you to join our team.
Position Summary
Leads financial and administrative activities in Academic Affairs and Research Support Services and supports the Department Director as needed. Serves as first contact subject-matter expert for grant management, core management, regulatory and institutional requirements.
Essential Duties
- Develops procedures and trains financial and administrative staff and lab personnel on grant management, chargeback entry, restricted donations, and institutional cost management. This includes training in financial systems/software, appropriate expenditures, allowable travel and reimbursements, capital equipment purchases, and foundation and federal guidelines.
- Leads and trains Academic Affairs financial and administrative staff on submission of Federal, State and Foundation grants, including budget preparation, ensuring proposals are submitted in an accurate and timely manner, consistent with sponsor and institutional requirements.
- Leads and trains Programs Coordinators in financial management of grants, restricted donations, and institutional cost centers, including monthly reconciliations. Understands and ensures team processes are compliant with regulatory requirements and National Jewish Health policies. Maintains working knowledge as regulations and policies change and presents updates to team.
- Responsible for managing the financial portfolio of assigned faculty members and laboratories, including grants, restricted donations, AEF, and core facilities. Includes creating reports, projecting payroll and other laboratory expenditures, identifying funding gaps and opportunities, and meeting regularly with investigators.
- Responsible for reviewing grant, AEF, restricted donations and institutional expenditures for compliance with relevant regulations and policies. Creates processes and trains financial team on financial and regulatory compliance.
- Trains other Programs Coordinators on effective methods for grants administration, including overseeing accuracy and timely submission of Labor Distributions, Time and Effort reporting and Quarterly Grant Certifications.
- Coordinates all Academic Affairs and Research Support Services affiliates and foreign nationals, including completing the a propriate paperwork to submit to Human Resources.
- Coordinates and submits core grants spanning multiple departments, and highly complex grants, including Shared Instrumentation Grants, High End Instrumentation Grants, renovation grants, etc.
- Manages, tracks and routes department contracts and service agreements at the direction of the Director.
- Assists faculty members with the administrative responsibilities of Human Resources and Payroll. Coordinates and submits new hire requisitions, affiliate placements, annual performance evaluations, merit increases, promotions and terminations. Edits time in Kronos, the automated payroll system.
- Leads and trains Academic Affairs financial and administrative staff on chargebacks and external invoicing activities for Research Support Service Cores.
Competencies
- Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
- Attention to Detail: Follows Procedures, ensures high quality output, takes action, sets standards for excellence, ensures high quality, takes responsibility, encourages others to take responsibility.
- Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
- Informing and Communicating: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
- Managing Work and Time/Project Management: Effectively managing one's time and resources to ensure that work is completed efficiently. Effectively manages project(s) by appropriately focusing attention on the critical few priorities; effectively creates and executes against project timelines based on priorities, resource availability, and other project requirements (i.e., budget); effectively evaluates planned approaches, determines feasibility, and makes adjustments when needed.
- Coaching and Teaching Others: Provides timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem.
Supervisory or Managerial Responsibility
None
Travel
None
Core Values
- Be available to work as scheduled and report to work on time.
- Be willing to accept supervision and work well with others.
- Be well groomed, appropriately for your role and wear ID Badge visibly.
- Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
- Promotes a workplace culture based on mutual respect and merit, where all individuals are treated fairly and provided with equal opportunity to contribute to the mission and goals of the institution.
- Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
- Wears appropriate PPE as outlined by the infection control policies and procedures.
- Demonstrates compliance with all state, federal and all other regulatory agency requirements.
?Minimum Qualifications
- Education: Bachelor's degree required. Major in Healthcare, Business Administration or Finance preferred.
- Work Experience: A minimum of five (5) years financial administration ideally in an academic, research or governmental organization required. A minimum of three (3) years of experience with grants and related regulations pr
About the Company
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