Grants Administrator

• Financial Oversight & Budget Monitoring:
  • Identify and track reimbursable charges in accordance with individual grant agreements and funder guidelines.
  • Monitor grant budgets regularly to ensure proper allocation and avoid overspending or underspending.
  • Work with program and finance staff to align spending with approved budgets.
  • Review general ledger activity to ensure proper coding of grant-related expenditures.
• Invoicing & Revenue Recognition:
  • Prepare and submit timely invoices to funders, including government agencies, foundations, and corporate donors.
  • Ensure supporting documentation is complete and meets audit and compliance standards.
  • Track receivables and follow up on outstanding payments.
  • Maintain reconciliation of grant revenue and expenditures within accounting software.
• Grants Lifecycle Management:
  • Collaborate in grant proposal development by assisting with budget preparation and allowable cost estimations.
  • Coordinate post-award processes, including award setup, internal kick-off meetings, and documentation of reporting requirements.
  • Maintain accurate grant records, timelines, and documentation for audits, reporting, and renewals.
  • Lead or support financial close-out processes for ending grants.
• Compliance & Reporting:
  • Ensure all grant-related activities comply with funder regulations and internal policies.
  • Analyze budget-to-actuals and provide funders with interim and final financial reports.
  • Respond to audit and monitoring requests related to grants.
  • Serve as the internal resource on allowable costs, match requirements, indirect cost rates, and procurement standards.
• Systems & Process Improvement:
  • Maintain and improve internal tracking systems and tools to streamline invoicing, documentation, and reporting.
  • Assist with documentation of grants-related processes and provide training to staff as needed.
  • Support integration between financial software and grant management systems.

• 3+ years of experience in grants administration, finance, or accounting.
• Strong knowledge of financial management practices, especially in nonprofit or governmental grant environments.
• Demonstrated experience managing grant invoicing and tracking reimbursements.
• Familiarity with Sage, DonorPerfect, and Concur preferred.
• Bachelor’s degree in Accounting, Finance, Public Administration, or a related field (or equivalent experience).

• Highly organized and detail-oriented with strong analytical skills.
• High proficiency in Microsoft Office, particularly Excel.
• Experience in Sage, preferred.
• Ability to interpret and apply complex grant regulations and contractual obligations.
• Strong written and verbal communication skills.
• Collaborative mindset with the ability to work across finance, program, and development teams.
• Ability to manage multiple grants and competing deadlines.

The YWCA Charleston has been fostering self-sufficiency and independence. Originally designed as safe lodging for young women from rural communities coming to Charleston to pursue careers, the YWCA has evolved into the city’s most diverse and comprehensive network of social service programs. YWCA programs, facilities, and services assist more than 5,000 individuals annually. Equal opportunity is given to all applicants. The YWCA was built upon our mission of eliminating racism and empowering women. We can continue to be successful when people are treated fairly and allowed to grow and achieve their potential. We take pride in treating people equally, regardless of race, color, religion, ancestry, physical or mental disability, veteran status, sex, gender identity, age, national origin, blindness, sexual orientation, or any legally protected status.