Grant Invoice Specialist/Accounting Clerk

Advance your career with Mindlance! We have been connecting talented IT professionals with world-class companies since 1999. Mindlance is here to help you to find the perfect fit with just the right company. Currently, we are seeking an Operational Analyst for an exciting career growth opportunity.

Make your next big career move with the kind of position that will allow you to be genuinely passionate about the work you do! Our recruiters will work closely with you to help you get the edge over the competition. Let Mindlance advocate for you – apply today!

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

Job Title: Grant Invoice Specialist/Accounting Clerk

Job Category: Accounting

Industry: Not for Profit - Charitable

Job Location: Remote

Zip Code: NYC

Top 3/5 Skills: Government Invoicing, GrantsReporting, Government contracts, Accounting & Finance Support, Advanced Excel required — minimum: VLOOKUP & Pivot Tables

Min & Max Pay Rate: $22.00 - $23.00/hr.

Job Responsibilities:

Position Details:

Role: Grant Invoice Specialist/Accounting Clerk

Location: Fully remote; NYC preferred

Duration: 6+ Months with opportunity for extension

Job Description:

Accounting Specialist – Government Invoicing & Grants

Role Summary

Support the Finance Director with a strong focus on government contract invoicing and grant reporting, ensuring accuracy, compliance, and on time submission. This role is heavily weighted toward recurring monthly government invoicing activities, with limited accounts payable and general accounting responsibilities.

Approximately 75% of this role is dedicated to government invoice creation, submission, and grant reporting.

Key Responsibilities:

Government Invoicing & Grant Reporting (Primary – ~75%)

·       Own the end-to-end creation and submission of monthly government contract invoices

·       Prepare and support grant reporting in accordance with contract requirements

·       Ensure invoicing accuracy, compliance, and proper documentation

·       Reconcile invoice data against financial reports and research discrepancies

·       Maintain audit ready records for government billing and reporting

·       Work closely with the Finance Director to meet all government deadlines

Accounting & Finance Support (Secondary – ~20%)

·       Prepare journal entries and assist with month end close activities

·       Support monthly accounting practices and general ledger accuracy

·       Assist with financial reconciliations and reporting as needed

Accounts Payable & Procurement (Minimal – ~5%)

·       Submit invoices for payment

·       Create and manage purchase orders

·       Provide limited administrative finance support as needed

Top Skills & Qualifications

·       5+ years of experience in accounting, billing, or bookkeeping

·       Direct experience with government invoicing and/or grant reporting strongly preferred

·       Solid understanding of general accounting principles

·       Accounts payable experience (invoice submission, PO creation)

·       Advanced Excel required (VLOOKUP, Pivot Tables at minimum)

·       Proficiency with Adobe and Microsoft Office Suite

·       Strong attention to detail and comfort managing recurring monthly cycles

·       Ability to learn new systems and adapt to compliance driven processes