GENERAL CLERK 2 - GENERAL CLERK 3 - Administration Support for Shipping and Receiving
Southwest Research Institute
San Antonio, TX
GENERAL CLERK 2 - GENERAL CLERK 3 - Administration Support for Shipping and Receiving
75-00660
Who We Are:
Purchasing & Support Services supports the operational and administrative infrastructure that enables Southwest Research Institute to maintain efficient logistics, procurement, and shipping operations. The department works closely with Accounts Payable, Purchasing, and internal divisions to ensure accurate documentation, coordination, and processing of freight shipments, invoices, and logistics records. The Shipping & Receiving team coordinates inbound and outbound shipments across the Institute while maintaining accurate shipment records, vendor documentation, and internal logistics support.
Objectives of this Role:
- Provide administrative support to the Shipping & Receiving department and assist with daily logistics coordination including keep training/compliance/meeting records, monitor/order office supplies and assist manger/supervisors as needed.
- Maintain and organize shipment documentation, freight records, and departmental files.
- Review and process freight invoices and shipping-related billing documentation.
- Verify invoice information against purchase orders, shipment records, and delivery documentation.
- Coordinate with Accounts Payable to ensure timely processing of freight invoices and vendor payments.
Daily and Monthly Responsibilities:
- Work with Purchasing to resolve discrepancies between purchase orders, invoices, and shipment records.
- Assist with obtaining freight quotes and coordinating shipment details with shipping vendors when requested.
- Maintain vendor contact lists and freight carrier documentation for departmental operations.
- Communicate with freight carriers regarding shipment documentation, delivery schedules, invoice corrections, and shipment inquiries.
- Assist with tracking inbound and outbound shipments and maintaining shipment logs or tracking spreadsheets.
Requirements:
- Requires a high school diploma or equivalent.
- 2-4 years: Experience with billing, invoicing, or administrative office support.
- Familiarity with purchase orders, invoices, and shipping documentation.
- Experience working with Excel or administrative tracking systems.
- Basic computer skills including Microsoft Office.
- A valid/clear driver's license is required.
Special Requirements:
Job Locations: San Antonio, Texas
An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.
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About the Company
Southwest Research Institute
We are R&D problem solvers providing independent, premier services to government and industry clients. Our multidisciplinary nature allows us to rapidly assemble diverse teams to tackle problems from multiple directions. We push the boundaries of science and technology to develop innovative solutions that advance the state of the art and improve human health and safety. Operating as a nonprofit since our 1947 inception, we work in the public’s best interest and toward the betterment of mankind. At SwRI, we tirelessly pursue innovation and excellence in science and technology for the betterment of humankind. We support work on nearly 4,000 client projects at any given time through a wide range of technical competencies with 2,574 staff members in nine technical divisions. Client services include, but are not limited to, Automotive and Transportation, Biomedical & Health, Chemistry & Materials, Computers and Electronics, Defense & Security, Earth & Space, Energy & Environment, and Manufacturing & Construction.
TECHNICAL DIVISIONS
- Applied Physics-Developing advanced electronic and microelectronic devices, power supplies, voice and data communication systems, robot test services, and payloads
- Applied Power-Using physical science research and applied engineering to produce sensors, instruments, and hardware used worldwide.
- Center for Nuclear Waste Regulatory Analyses-Resolving technical and regulatory issues related to a potential geologic repository for spent nuclear fule and high-level radioactive waste.
- Chemistry and Chemical Engineering-Performing research and technical services using chemistry and chemical engineering technology.
- Defense and & Intelligence Solutions-Providing advanced direction finding and tracking systems through geolocation system development.
- Fuels and Lubricants Research-Performing fuels and lubricants research activities to meet regulatory and competitive goals.
- Intelligent Systems-Providing engineering services in resaerch and development of complex systems and equipment.
- Mechanical Engineering-Improving safety, reliability, efficiency and life of new or existing mechanical components or systems.
- Powertrain Engineering-Designing and developing vehicle and engine components to achieve performance and emissions goals.
- Space Science & Engineering-Developing and managing advanced scientific payloads aboard satellites and sounding rockets.
PRESIDENT'S MESSAGE
Innovation in science and technology has been a hallmark of Southwest Research Institute since its earliest days. It's no exaggeration to say we are committed to advancing science and applying technology to benefit government, industry, and all humankind. That is our mission. Our multidisciplinary, collaborative approach allows us to successfully solve clients' most challenging problems. Today, we are a leader among independent, nonprofit research and development organizations. Our staff of 2,574 scientists, engineers, analysts, and support staff members continues to accomplish outstanding fundamental and applied engineering and research for clients from diverse segments of government and industry. Adam L. Hamilton, P.E, President and CEO