Front Desk & Title Coordinator
Bosshardt Title
Gainesville, Florida
JOB DETAILS
SALARY
$17–$20
LOCATION
Gainesville, Florida
POSTED
3 days ago
Position Overview:
We are seeking a detail-oriented, high-energy Front Desk Coordinator to serve as the face of our title company. This isn't just a "sitting at the desk" role; you are the air traffic controller for our real estate transactions. You will balance a welcoming professional presence with the technical demands of opening new title files and executing post-closing administrative duties.
The ideal candidate thrives in a fast-paced environment where "attention to detail" isn't just a buzzword—it’s the difference between a smooth closing and a delayed one.
Key Responsibilities.
The ideal candidate thrives in a fast-paced environment where "attention to detail" isn't just a buzzword—it’s the difference between a smooth closing and a delayed one.
Key Responsibilities.
Reception & Client Relations:
- The First Impression: Greet clients, realtors, and lenders with a professional and welcoming demeanor.
- Communication Hub: Manage a multi-line phone system, routing calls accurately and taking detailed messages.
- Closing Room Prep: Ensure closing rooms are pristine and stocked with necessary supplies (pens, water, snacks) before and after each signing.
File Opening & Entry:
- Data Integrity: Intake new contracts and orders, entering them into our title software Qualia with 100% accuracy.
- Initial Outreach: Request missing information from agents or lenders and introduce our team to the parties involved in the transaction.
- Search Orders: Coordinate with abstractors to order initial title searches.
Post-Closing Operations:
- Recording: Prepare and submit documents for electronic recording or physical filing at the county clerk’s office.
- Policy Production: Assist in the issuance of final Title Insurance Policies to owners and lenders.
- Disbursements: Coordinate the delivery of commission checks and closing packages via courier or mail.
- File Finalization: Scan and archive completed files, ensuring all digital folders meet compliance standards.
Qualifications & Skills:
- Experience: 1–2 years in a professional office environment (Title, Real Estate, or Law firm experience is highly preferred).
- Tech-Savvy: Proficiency in Microsoft Office Suite and the ability to quickly learn industry-specific title software.
- The "Eagle Eye": Exceptional proofreading skills; you should be the person who catches a typo in a 50-page document.
- Multitasking: The ability to remain calm and organized while the phone is ringing and a client is walking through the door.
- Reliability: Since you "open the house," punctuality is non-negotiable.
Why Join Us?:
- Health and dental insurance.
- Paid Time Off.
- 401k.
About the Company
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