Floating Assistant
Beacon Hill
New York, NY
Our client, a global life sciences consulting firm with an office near Penn Station, is seeking a Long-Term Temp Office Assistant Floater to support their busy NYC office. The team is very busy and needs additional administrative support, and this role is critical to helping operations run smoothly. You'll be supporting the NYC office with a range of tasks including calendar management, travel coordination, event support, sitting reception (as needed), ordering supplies, and more. This is a great opportunity to work in a dynamic, professional services environment.
Key Responsibilities
- Calendar management for team members as needed
- Booking travel and managing related logistics
- Processing expenses and booking travel in Concur
- Supporting internal events (e.g. booking rooms, managing catering)
- Conference room reservations
- Ordering supplies
- Filling in at reception as needed
- General office support as needed
Qualifications
- A minimum 2+ years of experience in a corporate administrative role
- Prior experience in a professional services environment strongly preferred
- Ability to operate efficiently and autonomously with limited direction
- Willingness to jump in to help wherever needed
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Friendly, warm, and resourceful personality
- Must have experience booking travel & reconciling expenses using Concur
- Comfortable navigating ambiguity ("operating in the grey")
- Bachelor's degree preferred
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)