Financial Controller

Controller

Position Summary

We are seeking an experienced Controller to lead all financial operations for our growing organization. This role oversees accounting, payroll, cash management, tax compliance, financial reporting, and administration of our ESOP and 401(k) plans. The ideal candidate is a hands-on leader who thrives in a dynamic environment and can manage both strategic financial planning and day-to-day operations.

Key Responsibilities

Financial Management & Reporting

• Prepare and review all month-end closing documents, supporting schedules, and reports
• Prepare and post all journal entries
• Reconcile balance sheet accounts
• Generate monthly and quarterly financial statements
• Prepare quarterly bonus calculation worksheets
• Oversee the accounting department and staff

Banking & Cash Management

• Review and approve daily outgoing ACH/wire payments
• Process incoming wire/ACH payments for A/R deposits
• Review and approve A/P check runs
• Upload check run reports to bank for positive pay
• Monitor accounts for large or unusual transactions
• Prepare weekly cash reports and manage investment account balances

Payroll Administration

• Process salary payroll
• Generate weekly payroll registers and monthly master control reports
• Prepare direct labor ratio reports from payroll and booking/billing data
• Generate payroll worksheets for monthly financial statement preparation

Tax Compliance

• Process monthly prepaid Sales and Use Tax
• Prepare and file quarterly Sales and Use Tax returns and payments
• Coordinate with CPA firm on quarterly tax payments and annual returns

401(k) Plan Administration

• Review and approve new 401(k) applications: upload to John Hancock
• Set up payroll deductions for new participants
• Process and approve 401(k) loan applications
• Generate bi-weekly 401(k) payment reports and calculate employer matching contributions
• Upload reports to John Hancock and process payments
• Generate and distribute quarterly employee statements
• Prepare annual census reports for third-party administrator
• Review and file Form 5500

ESOP Administration

• Coordinate annual ESOP valuation process
• Prepare documentation for CPA ESOP audit
• Manage ESOP allocation process
• Process ESOP distributions and loan payments
• Prepare employee census reports for ESOP audit and allocation

Insurance & Compliance

• Coordinate business insurance audits and renewals
• Work with brokers on health insurance renewals
• Manage workers' compensation insurance audits and renewals
• Maintain business permits and licenses

Other Duties

• Coordinate and prepare materials for annual CPA financial statement audit
• Manage bookkeeping for Seaport Owner Association
• Other duties as assigned

Qualifications

Required

• Bachelor's degree in Accounting, Finance, or related field
• 10+ years of progressive accounting/finance experience, including at least 5 years in a leadership role
• Strong knowledge of GAAP and financial reporting
• Experience with payroll processing and tax compliance
• Proficiency with accounting software and Microsoft Excel
• Excellent attention to detail and organizational skills
• Strong written and verbal communication skills
• Proven experience in manufacturing accounting, including detailed understanding of COGS, standard costing, job costing, inventory valuation, WIP, and variance analysis.