Finance Administrator

Position Summary

Matcon Construction Services is seeking a detail-oriented and dependable Finance Administrator to support the accounting and finance team. This role is responsible for accounts payable entry, cost coding, vendor coordination, and administrative financial support across multiple projects and divisions.

The Finance Administrator will work closely with the CFO, Project Managers, and office leadership to ensure accurate financial records, timely payments, and organized documentation. This role also includes light office administrative duties to support overall operations.

This position is ideal for someone who thrives in a structured, numbers-driven environment and understands the importance of accuracy in a fast-paced construction company.

Key Responsibilities

Accounts Payable & Cost Coding

• Enter and process vendor invoices accurately and timely
• Code invoices to correct projects and cost codes
• Verify approvals and supporting documentation
• Assist with subcontractor pay application processing
• Maintain organized digital and physical invoice files
• Support monthly AP reconciliations

Financial & Administrative Support

• Assist CFO and finance team with reporting preparation
• Support job cost tracking and documentation
• Help maintain accurate project financial records
• Assist with lien releases and compliance documentation
• Support internal audits and financial review processes

Vendor & Office Coordination

• Answer incoming finance-related calls
• Communicate with vendors regarding invoices and payment status
• Coordinate mail processing and distribution
• Maintain organized records for contracts and financial documents
• Support general office administrative needs as required

Qualifications

• 2+ years of accounts payable or accounting support experience
• Construction industry experience preferred
• Familiarity with cost coding and job cost accounting preferred
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel and accounting software
• Ability to manage multiple deadlines with accuracy

Desired Traits

• High level of accuracy and accountability
• Strong follow-through and task ownership
• Professional communication skills
• Comfortable working with financial data and documentation
• Organized and process-oriented
• Calm and dependable in deadline-driven environments

What Success Looks Like in This Role

• Invoices are entered accurately and on time
• Cost coding supports clean and reliable job cost reports
• Vendors are paid accurately and professionally
• Financial documentation is organized and audit-ready
• CFO and finance team operate efficiently with strong support

IDEAL FINANCE ADMINISTRATOR PROFILE

The ideal Finance Administrator at Matcon is precise, organized, and dependable. You understand that accurate financial data protects profitability and supports smart decision-making. You take pride in clean records, correct cost coding, and timely processing. You are comfortable working with numbers, documentation, and deadlines. You communicate professionally with vendors, subcontractors, and internal teams. You thrive in a structured environment but can adapt when priorities shift. Most importantly, you take ownership of your responsibilities and understand that your work directly impacts the financial health of the company.

WHO THIS ROLE IS NOT FOR

This role is not for someone who rushes through tasks and sacrifices accuracy for speed.

It is not for someone who dislikes repetitive financial processes or struggles with organization.

If you avoid following up with vendors, dislike working with detailed documentation, or become overwhelmed by deadlines, this role will feel stressful.

This is not a casual administrative position — it requires discipline, consistency, and accountability.

We are looking for someone who values precision and takes pride in getting the details right the first time.

GROWTH PATH FRAMEWORK

This position can serve as the foundation for long-term growth within Matcon’s finance team.

Finance Administrator

Focus: AP accuracy, cost coding, documentation control
Metric: Error rate, timeliness, vendor coordination

⬇

Staff Accountant

Focus: Reconciliations, month-end support, financial reporting
Metric: Reporting accuracy, deadline adherence, financial clarity

⬇

Senior Accountant / Assistant Controller

Focus: Job cost analysis, margin reporting, forecasting support
Metric: Financial insight, risk identification, process improvement

⬇

Controller / Finance Leadership

Focus: Financial strategy, oversight, systems optimization
Metric: Company profitability, compliance, financial structure

Movement up the ladder is based on:

• Accuracy
• Reliability
• Financial understanding
• Initiative
• Leadership development