Facilities Manager

The Facilities Manager is responsible for the maintenance, repair, safety, and overall presentation of Allen & Allen's seven regional office locations. This role ensures that all facilities and grounds are maintained in accordance with firm standards and company policies, consistently reflecting a professional, welcoming environment for clients and staff.

To accomplish this, the Facilities Manager oversees building operations, mailroom services, vendor partnerships, and select capital and operational projects. This is a full-time, exempt position reporting to the Director of Operations. The role supervises a small team and regularly collaborates with senior leadership, internal staff, and external contractors.

Key Responsibilities:

• Proactively identify and address maintenance and repair needs across seven regional offices.
• Respond to ad hoc facility issues with strong planning, clear communication, and timely follow-through.
• Maintain building maintenance documentation and administrative reporting, including safety inspections.
• Support and enforce firm emergency procedures and preparedness protocols.
• Supervise facilities and mailroom staff.
• Manage vendor relationships and coordinate third-party services for ongoing facility needs.
• Perform minor maintenance tasks that do not require contracted vendors.
• Build collaborative relationships across departments to manage projects efficiently and communicate status transparently.
• Participate in capital projects, including office renovations and relocations.
• Support broader operations initiatives as needed.
• Travel regularly between offices.
• Maintain availability for after-hours emergencies, including nights and weekends as required.
• Other duties as assigned.

Required Skills:

• Property management experience.
• Budget and forecasting experience.
• Proven ability to build trust across all levels of an organization.
• Strong communication skills.
• Ability to think proactively and operate in organized, professional, and methodical ways.
• Ability to manage third party vendors and project implementation.
• Proficiency with technologies in use at the Firm, including Windows, Microsoft Word, Excel, and Outlook.
• Ability to learn and utilize other technologies as they are introduced.

Physical and Environmental Requirements:

• Ability to lift 50 pounds unassisted.
• Ability to travel to offices.
• Ability to stand and walk around the facility for extended periods of time.
• Perform manual tasks such as minor repairs, inspecting systems, moving office furniture, etc.
• Good flexibility, finger dexterity and hand-eye coordination are required for this position.
• General office environment requiring sitting for long periods of time, occasional periods of standing, bending, lifting, and walking.
• Visual capability to work viewing a computer monitor for several hours of the day.

Education and Experience:

• High school diploma or General Education Diploma (GED)
• Minimum of 5 years in building/plant maintenance and leadership experience or equivalent combination of education and experience
• Technical associate degree preferred

Allen & Allen is a firm built on integrity, respect, compassion, and trust. We trust our employees to build relationships with clients, contribute to the community and take care of their families. Our generous time off package includes unlimited paid off and paid parental leave.

The financial benefits of working at Allen & Allen include competitive salaries, 401k contribution and a 401k match, tuition reimbursement, employer paid short and long-term disability, and life insurance. We offer a comprehensive, rich benefits package that includes a health and dental plan at no cost for employee coverage.

Discover more about our legacy, our commitment to our team, and the opportunities waiting for you at allenandallen.com.

Join us in our mission to advocate for justice and balance. We're excited to welcome you aboard and start this journey together.