Facilities Assistant Project Manager Intern

The Facilities Assistant Project Manager Intern supports the Facilities and Capital Projects team in planning, coordinating, and executing facility-related projects. This role provides hands-on exposure to building operations, maintenance projects, renovations, vendor coordination, and compliance activities across occupied facilities.

Key Responsibilities

• Assist Facilities Project Managers with planning and execution of facility and infrastructure projects
• Support coordination of maintenance, repair, and minor renovation projects
• Track work orders, project schedules, milestones, and close-out documentation
• Assist with contractor and vendor coordination (scheduling, access, documentation)
• Help maintain project documentation, including drawings, permits, inspection reports, and meeting minutes
• Participate in site walks, inspections, and punch-list development
• Assist with material tracking, purchase orders, and cost documentation
• Support compliance with safety, building codes, and regulatory requirements
• Update spreadsheets, CMMS systems, and project tracking tools
• Communicate with internal stakeholders regarding project status and facility impacts

Learning & Development Opportunities

• Real-world exposure to facilities and building lifecycle management
• Understanding of preventive maintenance, capital planning, and building systems
• Experience working with contractors, engineers, and operations teams
• Introduction to safety standards, inspections, and regulatory compliance
• Development of project coordination and organizational skills

Required Qualifications

• Currently enrolled in or recently graduated from a program in:
• Facilities Management
• Construction Management
• Engineering
• Architecture
• Business Management or related field
• Strong organizational and time-management skills
• Proficiency in Microsoft Excel, Word, and Outlook
• Ability to communicate clearly with technical and non-technical staff
• Detail-oriented with a strong willingness to learn
• Comfortable working in active facility environments

Preferred Qualifications

• Familiarity with facilities systems (HVAC, electrical, plumbing, fire/life safety)
• Experience using CMMS or work order systems
• Basic understanding of building codes or OSHA safety practices
• Prior internship or coursework related to facilities or construction

Core Competencies

• Attention to detail
• Team collaboration
• Professional communication
• Problem-solving
• Adaptability in a dynamic environment
• Time and task management

Physical / Work Environment Requirements

• Ability to walk building sites and mechanical spaces
• Ability to lift up to [X] lbs (if applicable)
• Ability to work in occupied facilities with minimal disruption