Executive Secretary Senior

Job Description:-

• Three (3) years of experience in secretarial/administrative clerical work. Experience in scheduling and managing a high-level executive’s daily appointments using Outlook.  
• Knowledge of secretarial, clerical, and other office routines, procedures, and practices. 

• Experience with preparing travel arrangements and reports.
• Knowledge of proper sentence structure, correct spelling, proofreading, and letter formatting.
• Knowledge of business appropriate written and oral communication. Compose/prepare meeting agendas, internal and external correspondence, and emails, to include proper sentence structure, correct spelling, proofreading, and letter formatting.
• Ability to schedule and manage Outlook Calendar, to include in person and/or hybrid meetings using Zoom or MS Teams.
• Knowledge of commonly used office applications. Ability to read and interpret department procedures. 
• Ability to multi-task.  

Duties/Responsibilities

• Review, sort, and route incoming correspondence. Schedule meetings, conference calls, and other types of joint sessions, which may include multiple internal participants.  
• Maintain high level executive’s daily appointments, ensure the ability to meet commitments, and handle coverage as necessary.
• Organize and prepare meeting materials, agendas, and any other informational documents or reports.
• Work with multiple mid-level managers in collecting information for the purpose of preparing reports/documents and spreadsheets for high level executive review.  
• Compose/prepare internal and external correspondence for executive signature.
• Develop effective work methods to perform other duties as deemed appropriate. 
• Makes arrangements for travel and speaking engagements and conferences. Will be required to utilize various types of information software used by the agency to complete assignments