Executive Secretaries and Administrative Assistants
Nexus Staff
Albany, NY
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JOB DETAILS
LOCATION
Albany, NY
POSTED
30+ days ago
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 89 Washington Ave, Albany, NY 12234
Job Duration: 3 Months
Closing: 12/10/2025.
Job Duties:
- Telephone reception provide timely and polite call reception; request sufficient information to be able to transfer to appropriate staff members; retrieve messages from voicemail regularly and transfer or return calls; place calls as requested.
- Management of written correspondence - sort, track, and distribute mail to appropriate staff; prepare written correspondence to be sent under Executive Director's signature, appropriately formatted on office letterhead; file documents as required.
- Prepare and send email correspondence and/or Charter School Office (CSO) notifications to internal staff and Department members and external schools, districts, and other stakeholders.
- Assist staff with clerical needs such as photocopying, scanning, and filing of documents.
- Provide excellent customer service to individuals who send emails to the office inbox by forwarding the email to the appropriate staff member, and/or responding to the email in a timely manner.
- Travel and appointments - prepare travel forms for approval and maintain travel log; schedule appointments for Executive Director and staff; organize Zoom or Teams meetings and webinars.
- Place work orders for office equipment, telephone, and software for current and new staff; follow up on requests to ensure completion.
- Assist in the management of office procedures implement Charter School Office (CSO) policies and maintain efficient workflow; resolve day-today operational problems; organize, expedite, and follow up on projects; coordinate information flow.
Minimum Education & Experience:
- High School Diploma.
- Minimum 1 3 years of experience preferred.
Miscellaneous Information:
- Work Hours: Monday to Friday, 9:00 am - 5:00 pm.
- There is street parking and nearby paid parking lots.
- CDTA bus line are in Close proximity to the worksite location.
- Interview will be conducted in person or virtually based on the availability.
- Training: Training will be provided to the selected candidate.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
About the Company
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